Job Overview
The Art Collection Assistant will support the Collections Director in the daily and long-term operations involved in the management of the University Art Collection. The Collections Assistant will assist with all duties related to collection and exhibition administration; including but not limited to, loans/loan renewal processing, transportation logistics, installation logistics, scheduling, billing, documentation, condition reporting, grant writing, exhibition research, object records, database, collection website and social media, and the production of promotional materials.

Essential Functions
Manage loan process, which includes initial loans, loan renewals, conducting on-site inspections of loan locations and conditions, overseeing security installation, transporting assets to/from collection facility, coordinating the installation of works on campus, and producing invoices and billing of services as needed. Execute packing, crating, matting, and framing of artworks; construct and fabricate mounts, crates, and exhibition furniture (plinths, risers, pedestals).
Assist the Collections Director in the development, planning, and installation of temporary exhibitions and rotations within the permanent collections. Such duties include, but are not limited to: assisting with exhibition labels, didactics, and signage; public programming research; working with gallery staff to design and execute public programming and events related to the collection safely moving artwork, display furniture, and crates to and from exhibition spaces; measuring and hanging artwork; cleaning in exhibition spaces; mapping out exhibition design based on exhibition model; inventorying and labeling exhibition cases; working with checklists; filing exhibition documents. After installation and deinstallation of displays, assist with cleanup, including but not limited to restocking, organizing and putting away all tool carts, ladders, etc.
Maintain records of artwork locations, loans and loan renewals in database. Perform condition reports and assist with collection documentation, photograph installations for internal records, and assist with database entry (Proficio: Elements) and maintenance of collection files.
Care for the collection and maintain the permanent collection galleries. Conduct weekly housekeeping, preventive care and cleaning for permanent collection galleries.
Organize and prepare material for storage, following archival standards. Maintain art storage spaces along with the evaluation of storage needs.
Research grant opportunities and assist with grant applications.
Work closely with supervisor or unit head to determine department/unit’s path and procedures.
Actively assist Collections Director and faculty in the development and execution of outreach and networking events and relationships designed to engage the UC community and enhance the libraries’ role on campus.
Perform duties with high consequence of error and/or a high level of responsibility.
Perform related duties based on departmental need. This job description can be changed at any time.
Required Education
Bachelor's Degree in Art, Art History, Museum Studies, Arts Administration, or related field.

Required Experience
One (1) year of experience in Special Collections, Archives, or Art Collection.
Excellent communication and organizational skills.
Ability to see projects through to completion.
Ability to apply creative methods to solve installation problems with an attention to detail.
Ability to work well both as part of a team and under own direction.
Ability to work on multiple tasks simultaneously to meet deadlines.
Ability to maintain confidentiality.
Additional Qualifications Considered
Proficiency in basic computing, Microsoft Office, and Excel and/or Access.
Proficiency in photography and design software, e.g. Adobe Photoshop, Illustrator, Publisher, Sketch-up.
Experience or familiarity with the principles and practices of collections and exhibition management.
Basic to intermediate carpentry skills, with preference for intermediate level.
Ability to work effectively with diverse groups, including cataloguers, and other library professionals, student workers, and systems/information technology staff.
Ability to create exhibitions that include audiences of varied ages, cultural backgrounds, and levels of understanding and experience with art.
Familiarity with fine arts insurance policies, US Government Indemnity, TSA regulations and practices, and related legal requirements.
Familiarity with conservation standards and best practices and an understanding of modern material culture, including storage, art handling, packing, crating, and transportation for works of art in all mediums. Command of conservation glossaries and ability to evaluate works of art for the purposes of condition reporting.
Ability to follow instructions and complete complex tasks with a high degree of accuracy.