Supervisor of Division Grant Operations

H. Lee Moffitt Cancer Center

Tampa, FL

ID: 7178809 (Ref.No. hlj_49565)
Posted: September 13, 2023
Application Deadline: Open Until Filled

Job Description

Supervisor of Division Grant Operations


Position Summary:

The Supervisor will support pre-grant and post-grant operations in the Division. They will provide guidance on daily activities to Grant Management Administrations, managing workloads, training and serving as subject-matter expert in grants. This individual will routinely interpret, advise and manage highly complex grant submissions and large projects.


The Ideal Candidate Will Have:

  • Understanding of the support requirements of a research environment and the desire and ability to carry them out.
  • Knowledgeable in all aspects of federal and institutional compliance as it pertains to research.
  • Ability to advise faculty and staff regarding sponsored research administration, including appropriateness of budget items, interpreting a broad range of sponsor policies, government regulations, and agency terms and conditions.
  • Strong verbal and written communication skills.
  • Ability to work effectively, independently and as a member of a team.
  • Ability to exercise judgment, initiative and discretion and to interact with staff and outside agencies professionally.
  • Initiate activities according to established timetables and use good judgment in answering questions and mitigating problems.
  • Handles sensitive and confidential matters discreetly to ensure guidelines are followed by staff.
  • Ability to uphold strong principles of two-way communication, respectful debate, and engagement with the team and colleagues as a whole to ensure clear communication and common understanding of priorities and the rationale behind them.
  • Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.



  • Direct supervision of level I-IV Grant Management Administrators.
  • Monitors workload and determines appropriate staffing levels and productivity metrics for the divisions.
  • Hiring, training, assigning work hours, managing workflow, priority setting, contributing to professional growth and performance development, resolving complaints, and provide course-correcting guidance when necessary.
  • Responsible for annual evaluations of staff members which includes any EIP's write-ups, when necessary.
  • Serves as the program/department's initial point of contact for grant related items.
  • Prepare grant applications independently, which are routinely highly diverse and complex, along with multi project grants.
  • Engages in an advanced advisory role with faculty, subcontractors, and collaborators to prepare proposals (new, renewals, supplements) and review awards.
  • Executes pre-award grant preparation of grant submissions by synergizing multiple budget components, crafting personal statements for biosketches, interpreting complex sponsor guidelines and policies and procedures, providing recommendations on proposed grant budget allocations, and drafting lay narrative and other supplemental grant documents.
  • Formulates detailed budgets and creates detailed budget justifications.
  • Corresponds with Pl's and research staff in preparing proposal submissions and required reports to external funding sources to ensure timely submission of grant applications.
  • Drafts post-submission material by proposing budget revisions based on grant award, investigating delays, ensuring publication compliance, collecting and assembling Just In Time (JIT) materials as requested by NIH and other funding sources and executing progress reports as required by sponsor.
  • Develops and implements processes and procedures to ensure research grants are compliant with sponsor rules and regulations.
  • In collaboration with the manager, formulates and implements effective strategies for motivating teams and helping to ensure high achievement among all individuals on them.


Credentials and Qualifications:

  • Bachelor’s degree in Business, Life Sciences, Healthcare, Communication or related field required. Master’s degree preferred.
  • Minimum four (4) years grant/research administration/project submission experience to include managing federally funded research, NIH grants and preparation and submission of grant proposals to federal agencies required.
    • In lieu of degree, an Associate’s degree and six (6) years of experienced OR Highschool diploma/DEG and eight (8) years of experience may be considered.
  • Preferred one (1) year of supervisory experience.



Mission To create a Moffitt culture of diversity, equity, and inclusion as we strive to contribute to the prevention and cure of cancer. Vision To advance and accelerate a culture of access, equity, and inclusion. Diversity is a priority at Moffitt and is meant "to promote a culture of diversity and inclusion as we contribute to the prevention and cure of cancer." The Enterprise Equity Department focuses its efforts on eliminating those obstacles to an individual’s ability to exist within their personal comfort zone at the cancer center. Everyone is important to meeting this priority. Addressing and responding to diversity and inclusion fosters an environment where mutual respect for diverse cultures, communication styles, languages, customs, beliefs, values, traditions, experiences and other ways in which we identify ourselves, is the expectation.