Position Description

The Office for Research Operations and Global Programs at Harvard Medical School (HMS) holds financial responsibility for $172M of award programs, research cores, and other education, training, or research programs. This equates to active management or oversight of about $35-40M per year. The Office for Research Operations provides strategic support for the Massachusetts Consortium on Pathogen Readiness, the Therapeutics Initiative, HMS Dean’s innovation awards, the postdoctoral office, research cores, major prizes and fellowships, joint research centers, and other endeavors.

The Office is seeking a talented, enthusiastic and motivated self-starter to join the team as a Research Operations and Therapeutics Coordinator. Reporting to the Assistant Director for Operations, the Coordinator will support programming and business operations for the office.



The Research Operations and Therapeutics Coordinator responsibilities include:


Programmatic Support

• Support 5+ multi-million dollar research programs simultaneously
• Provide administrative support to manager for pre-award funding cycles including reviewing documents, editing websites and posting documents on them, proofreading, scheduling, supporting the logistical needs of internal meetings, and taking minutes as needed.
• Assist program leadership with group meeting scheduling and preparation.
• Support program events, including purchasing supplies, printing out necessary event materials, identifying event location and time, arranging transportation/parking, ordering catering, and staffing.
• Prepare and produces reports using online financial systems, such as reimbursement for travel, corporate cards, HU purchasing card, etc.
• Assist program leadership with tracking of key metrics for each program

Websites and Communications

• Assist with internal and external communications, including website maintenance and design, generating content for the office newsletter, drafting announcements, and social media management.
• Manage committee and working group communication platforms for select programs
• Monitor shared email inboxes. Forward messages to relevant individuals and/or generate correspondence as needed.
• Process incoming and outgoing mail.
• Serve as a principal administrative contact for visitors.
• Provide wide range of clerical support including composing and editing letters, memoranda, reports, and presentations.

Other tasks as assigned

Basic Qualifications

At least 3 years of experience. Higher education may count towards your experience.

Additional Qualifications and Skills

• Bachelor’s Degree preferred, not required.
• Experience within a relevant academic or industry area is preferred, such as a biological science academic department, hospital, medical school, and/or biopharmaceutical company.
• Solid working knowledge of website maintenance and electronic communications tools.
• Strong verbal and written skills, with the ability to summarize complex discussions.
• Ability to multitask and prioritize core activities appropriately to meet milestones.
• Proven interpersonal skills with experience providing complex administrative support with tact and diplomacy in a high-profile environment.
• High level of enthusiasm to work in a dynamic office with a growing portfolio of impactful programs.

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.