Senior Coordinator, Executive Support

Baylor College of Medicine

Houston, TX

ID: 7190829 (Ref.No. 17700-en_US)
Posted: November 3, 2023

Job Description


Research Support Services is seeking a Senior Coordinator, Executive Support to be responsible for the coordination of the office of the Senior Vice President and Dean of Research.

Job Duties

• Handles the day-to-day operations of the Office of the Senior Vice President and Dean of Research (SVPR). 
• Coordinates clerical or administrative activities, such as managing the office, opening and closing the office, monitoring and keeping stock of various supplies, welcoming high-priority clients, research colleagues, donors and others. 
• Coordinates the calendar of the SVPR and supports meeting coordination for other senior leaders.  This includes coordination with other executive support or departmental staff, anticipating challenges and leadership needs, proactively resolving problems and conflicts, collecting and communicating relevant meeting information such as agendas, and ensuring a feasible flow while the SVPR moves through the day.
• Coordinates special events, including booking rooms, travel, logistics, and catering.  Events may include interviews, department meetings, events, off-site retreats, and other functions.
• Provides routine administrative assistance to the executive, such as scheduling, proofreading, and tracking documents for signature. Manages scheduling for conference rooms.
• Prepares expense reports for travel reimbursements and BluCard expenditures. Processes invoices and requisitions for orders and services.  Coordinates travel and logistics for important visitors.  Tracks expenditures and may participate in financial monitoring.

Minimum Qualifications

  • High School diploma or GED.
  • Four years of relevant experience.

Preferred Qualifications

  • Bachelors Degree.


Baylor College of Medicine requires employees to be fully vaccinated -subject to approved exemptions-against vaccine-preventable diseases including, but not limited to, COVID-19 and influenza.


Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.




Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.