Library/Museum Registrar

University of Utah

Salt Lake City, UT

ID: 7193683
Posted: November 14, 2023
Application Deadline: Open Until Filled

Job Description

Job Summary
The Utah Museum of Fine Arts (UMFA) at the University of Utah seeks a highly motivated and organized individual to support the Collections team in an energetic, creative, and supportive environment. The Associate Registrar will help to advance the UMFA’s commitment to inclusion, diversity, equity, and accessibility (IDEA) across all aspects of the Museum’s work, and to being a museum where our communities find themselves represented, welcomed, engaged, and heard. The UMFA is committed to diversity and equal opportunity and encourages applications from people who self-identify as members of underrepresented groups.

Under the supervision of the Director of Collections, the Associate Registrar oversees all records of objects belonging or on loan to the UMFA. Primary functions of the Associate Registrar’s role include, but are not limited to:

Manage the logistics of incoming and outgoing loans
Collections Management
Assist with the preservation and care of objects belonging or on loan to the UMFA to maintain a high professional standard in the physical care, storage, transportation, and exhibition of objects.

Collections Records
Oversight and maintenance of forms, legal documents, physical records, and digital database records associated with accessioning, deaccessioning, cataloging, loans, packing, shipping, location, inventory, insurance, and storage of museum objects.
This position works in close collaboration with the Museum’s Executive Director, and staff members of the Museum’s Collections, Curatorial, and Development departments to ensure coordination and alignment of Museum-wide policies, procedures, and priorities.
· Art Handling and Inventory
Duties include the physical handling, moving, packing, and unpacking of museum objects, moving of shipping crates, and transportation of objects. The Associate Registrar assists with exhibition installation and deinstallation as needed, and oversees all object location control. They are responsible for executing on-going permanent collection inventory and maintaining associated records. Performs condition reports as needed.
· Loans
Manages the logistics of incoming and outgoing loans, including legal forms, correspondence, condition reporting, packing and unpacking of objects, and transportation or shipping arrangements. Plays a key role in management of traveling exhibitions and General Facilities Reports. They may also be required to travel as a courier for museum objects.
· Collections Access
Oversees and manages information on Museum collections, including assisting with physical access for staff, students, faculty, researchers, and other visitors upon approval.
· Accessioning and Deaccessioning
Oversees tasks associated with accessioning and deaccessioning objects into/from the Museum’s collection, including legal forms, documentation, database records, correspondence, cataloging, and arranging transportation or shipping.
· Information Management
Is a key player in developing, updating, and maintaining the Museum’s CMS (Argus). The Associate Registrar assists in developing information standards and is responsible for the Museum records archive (both digital and physical). Assists Museum staff and members of the public with archive research.
· Insurance
The Associate Registrar is responsible for ensuring the Museum maintains appropriate insurance coverage for objects belonging or on loan to the UMFA.

The Associate Registrar is an important member of the Museum staff and key personnel within the Collections department. In alignment with the Museum’s mission and strategic goals, they contribute to the overall planning and implementation of policies and procedures and assist in the identification of departmental and budgetary priorities. The Associate Registrar attends regular meetings and participates in cross-departmental project committees. Maintains knowledge of industry practices by participating in relevant professional organizations.
The Associate Registrar may have the opportunity to supervise other members of the Collections department including part-time staff and interns in the absence of the Director of Collections. They will work collaboratively to share priorities and tasks with other members of the Registration team.
Minimum Qualifications
Bachelor’s degree in History, Art, Humanities, Library or Museum Sciences, related field or equivalency (one year of education can be substituted for two years of related work experience) required. Ability to prioritize work and demonstrate excellent organizational skills; knowledge of computer tracking systems and databases; ability to apply storage and shipping conservation methods; demonstrated human relations and effective communication skills are required in order to effectively work with volunteers, employees and the public. An advanced degree and additional experience may be preferred in some areas of assignment.
· Bachelor’s degree in museum studies or related discipline is preferred. Preference will be given to candidates with an advanced certificate or master’s degree in museum studies with relevant coursework in Museum Registration and Collections Management and at least 2-4 years’ experience in museum registration or collections management. Relevant work experience in lieu of academic credentials will be considered.
· Broad knowledge of collections stewardship, legal and ethical issues in museum collections, registration methods and terminologies, and database management.
· Ability and interest in being a member of a small team of museum professionals who staff a dynamic and distinguished museum that serves a variety of communities and visitors.
· Demonstrated organizational skills and ability to perform long-range planning while retaining flexibility within a fast-paced environment; effective work under pressure amidst shifting priorities; problem-solving and analytical thinking.
· Demonstrated ability to work as part of a team and coordinating with peers; ability to set and accomplish goals and to meet deadlines by effectively prioritizing; ability to work independently and collaboratively in a team-oriented environment.
· Practical writing skills; proficiency in Microsoft Office suite including Word and Excel, and ability to learn new digital tools as required; PC and Mac proficient.
· Demonstrated ability to maintain and cultivate professional relationships with industry vendors, University partners, the museum community, and the greater community the UMFA serves.
· Familiarity with NAGPRA, AAMD, and ARCS guidelines and practices.
REQUIREMENTS: Viable candidates must be:
· Able to easily lift at least forty pounds from floor to approximately fifty inches.
· Able to safely carry at least fifty pounds for thirty feet.
· Able to climb a twelve-foot ladder
· Operate power tools requiring two hands.
· Pass a criminal background check.
· Have excellent vision or vision that can be corrected to excellent with glasses or contacts.