Collaborations Coordinator

Harvard Medical School

Boston, MA

ID: 7195253 (Ref.No. hh-64293BR)
Posted: November 21, 2023

Job Description

Position Description
The Football Players Health Study at Harvard University was initiated in 2014 to evaluate and improve the health and wellbeing of former professional football players. The Study is funded by the NFL Players Association (NFLPA) and is one of the largest sports research projects ever undertaken.

The Study is researching medical conditions that affect the quality and longevity of life of former football players, and working to identify and prioritize promising new approaches to prevent, diagnose and treat those conditions. The Study strives to meet its aims by collecting data directly from former players and by supporting innovative research. The research program sits within Harvard Catalyst | The Harvard Clinical and Translational Science Center.

Reporting to the Senior Director, the Collaborations Coordinator will work closely with the Player Outreach and Engagement team and the Faculty team to identify potential collaborations with external academic and industry partners with research agendas that align with the FPHS. They will support the outreach and maintenance of academic and industry collaborations, including contracts, data sharing agreements, and protocol coordination. They will also collaborate with the Player Engagement, Longitudinal Studies, and Early Aging teams to ensure that any projects with external collaborators requiring FPHS study participants reach their recruitment targets. They also will track the progress of agreed upon projects and deliverables and communicate the status to the Faculty through Benchmarks reviews and the NFLPA via required reports on a regular basis. Finally, the Collaborations Coordinator will provide administrative support to advance partnerships through scheduling meetings, preparing presentations, and following-up action items identified during the meetings.

Learn more about the Football Players Health Study on the website:

Duties and Responsibilities:
  • The Collaborations Coordinator will work closely with the Study Faculty team, the Sr. Director, and the Player Outreach and Engagement team to facilitate potential collaborations with external academic and industry partners with research agendas that align with the FPHS.
  • Organizes and implements tracking systems and procedures to support the coordination of multiple collaborations.
  • Draft, edit and prepare correspondence, reports and other material using tracking tools, spreadsheets and/or databases.
  • May assist in interviewing and training staff members on developed tracking tools and recruitment plans
  • Provides administrative support for the development and maintenance of external collaborations, including scheduling meetings, drafting agendas, and tracking required follow-up.
  • Responsible for implementing and tracking cross-study recruitment activity, participation status, study enrollment, and incoming contact information for collaborative research studies, ensuring enrollment targets are met.
  • May travel to former player community events or conferences to increase the visibility of the Football Players Health Study or conduct specific collaborations outreach.
  • Attends regular team meetings to stay informed of current and upcoming program activities and needs.
  • Contributes to Football Players Health Study goals by accomplishing related duties as required.
Basic Qualifications
4 or more years of experience. Higher education may count towards experience
Additional Qualifications and Skills
  • Bachelor's degree preferred.
  • Excellent interpersonal and communication skills required.
  • Ability to prioritize work in an environment with multiple and conflicting interests.
  • Ability to work independently and with a team.
  • Ability to handle complex and confidential information with discretion.
Additional Information
This is a term appointment, with an end date of June 30, 2026, with the possibility of renewal contingent on funding.

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

Not ready to apply? Join our talent community to keep in touch and learn about future opportunities! ( ?formID=16341e35-cbc6-4904-88a3-09b35763307e)
Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Harvard Medical School strives to cultivate an environment that promotes inclusiveness and collaboration among students, faculty and staff and to create new avenues for discussion that will advance our shared mission to improve the health of people throughout the world.