Department:

Location:

Belknap Campus, Health Sciences Center

Time Type:

Full time

Worker Type:

Regular

Job Req ID:

R103379

Minimum Requirements:

Associate's degree and two or more years of related work experience, or an equivalent combination of education and work experience. Grade 3 Wage Range Min: $18.56/hr Mid: $23.23/hr Max: $27.85/hr

Position Description:

Provide day-to-day administrative support to the Belknap campus based staff within the Office of Diversity and Inclusion (ODI). Provide coordination of all aspects of the Medical Student Education federal grant project activities and initiatives, including, but not limited to maintaining the operation of the ODI satellite office; working with faculty, staff, students, and internal and external stakeholders and agencies; and coordinating and executing administrative and financial duties associated with the grant project and programs that may serve as a pathway to the objectives of the grant.

Essential Duties and Responsibilities

• Assist Belknap Campus Manager and other support staff
• Compile data and assist in the preparation of reports
• Serve as main point of contact and resource individual for programs and grant project
• Fulfill financial duties, including but not limited to, processing payments and reimbursements, arranging travel, preparing invoices, making purchases, managing tuition and student support payments
• Manage office and facility needs, including but not limited to coordinating and scheduling meetings and events, managing workspaces, maintaining office supplies and equipment, assisting with the development of recruitment materials, and facilitating correspondence
• Maintain documents and files related to the grant project and pathway programs that support grant project objectives
• Other duties as assigned

Preferred Qualifications

• Professional experience in a highly matrixed office with multiple stakeholders
• Experience working in a higher education or government environment
• Previous administrative support experience

Competencies

• Effective oral, written, and interpersonal communication skills
• Customer Service Excellence – responsive, pleasant to work with, provision of timely and accurate information
• Organization – time management efficiency, ability to prioritize
• Critical Thinking – proactive, ability to think through issues and identify options
• Analytical – evaluate data and information with the ability to choose the best solutions and make recommendations
• Flexibility – Nimbleness and ability to change direction as needed for the good of the project
• Positive Work Ethic – motivation, diligence, efficiency, self-direction
• Interpersonal – able to build strong, effective working relationships, able to work with others in order to move processes forward to the desired outcome

May require occasional travel between campus buildings, between university campuses, and in-state and out-of-state for meetings and events.

This position is grant-funded.

Compensation will be commensurate to candidate experience.

Equal Employment Opportunity

The University of Louisville is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, sex, age, color, national origin, ethnicity, creed, religion, disability, genetic information, sexual orientation, gender, gender identity and expression, marital status, pregnancy, or veteran status. If you are unable to use our online application process due to an impairment or disability, please contact the Employment team at employment@louisville.edu or 502.852.6258.

Assistance and Accommodations

Computers are available for application submission at the Human Resources Department located at 215 Central Avenue, Ste 205 - Louisville, Kentucky 40208.

If you require assistance or accommodation with our online application process, please contact us by email at employment@louisville.edu or by phone 502-852-6258.