Associate Director, Prospect Research and Management

Baylor College of Medicine

Houston, TX

ID: 7200183 (Ref.No. 18016-en_US)
Posted: December 9, 2023

Job Description


Reporting to the Senior Director of Prospect Research and Management, the Associate Director of Prospect Research and Management provides key support to inform prospect strategies, collaborating with prospect managers to create and maintain prospect pipeline, providing appropriate analysis and reports to support decision making and systematically track progress. Additionally, the Associate Director of Prospect Research and Management plays a primary role in conducting research, categorizing prospects and donors in terms of interest and capacity, and determines when prospects should be moved to cultivation, solicitation, and stewardship stages. This person will establish respected and trusted role in navigating prospects and donors through the giving pipeline towards annual goals and KPIs.


Our team works onsite in Greenway Plaza on Tuesdays and Thursdays and from home within the Greater Houston, TX area the other days; occasional additional onsite as needed.


Internal title:  Senior Constituent Strategies Associate; working title:  Associate Director, Prospect Research and Management

Job Duties

  • Review and analyze information to prepare profiles which include elements such as financial assets and indications of wealth, biographical and family information, community involvement and philanthropic interests. When appropriate, provide suggestions/strategies for qualification, cultivation and solicitation of prospects.
  • Adhere to industry coding standards (CASE, AASP, etc.) to track research activity and screened and identified prospects in donor information system to facilitate reporting. Enter research information as needed. 
  • Review all report requests to determine requirements and complete scoping calls with clients as needed to ensure accuracy of requests.
  • Identify prospective donors and manages prospects and donor relationships by overseeing the management of the prospect/donor research, prepares reports, evaluates prospects, and ensures prospects are moved through the pipeline from qualification to cultivation, solicitation, and stewardship. Help develops improved processes as needed.
  • Plan and organize meetings with development staff to assign prospects, monitor timely movement through the pipeline, and develop and enhance strategy to convert prospects to donors.
  • Audit, review, and correct actions and opportunities within the Advancement CRM with follow up communication and guidance. 
  • Prepare reports containing new activity entries in the Advancement CRM. 
  • Take a proactive coaching role in helping develop strategic donor/prospect interactions, needed research or proposal management. 
  • Audit, review, and correct actions and opportunities within Raiser's Edge with follow up communication and guidance to senior leadership and staff. 
  • Prepare reports containing new activity entries in Raiser’s Edge and prospect/donor contact information.
  • Take a proactive coaching role in helping develop strategic donor/prospect interactions, needed research or proposal management in next steps.
  • Review daily, weekly and monthly publications to uncover timely information about prospects, donors, trustees, board members and others to facilitate in the cultivation of prospects.
  • Partner with leadership to reassess and produce accurate research information in a standardized format for development purposes.
  • Provide individual fund raisers with information, analysis, and visuals regarding fundraising activities, forecasting, portfolio health, metrics and performance.
  • Work with the fundraising team to develop individual and collective strategies designed to meet giving goals with regard to short-term, mid-term and long-term goals.

Minimum Qualifications

  • Bachelor's degree.
  • Four years of relevant experience.

Preferred Qualifications and Skills

  • Experience in non-profit fundraising, including familiarity with moves management strategies and process.
  • Experience in various research tools, including wealth screening tools is highly preferred. 
  • Ability to communicate with technical staff, non-technical staff and a demonstrated understanding of data.
  • Progressively responsible experience in philanthropy research and prospect development.
  • Mastery level technology and database skills with demonstrated proficiency using fundraising information systems, such as Raiser’s Edge, Microsoft Office products and fundraising software tools, including Blackbaud Analytics.



Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.





Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.