Position Description

• Collaborate with program managers and HR personnel to create job descriptions.
• Coordinate and participate in the recruitment process, including scheduling and conducting interviews.
• Oversee hiring and onboarding processes for various roles.
• Manage consultants' contracts and agreements in liaison with HR and HMS affiliates.
• Handle payroll and ETad updates.
• Assist in developing the annual operational budget.
• Contribute to performance management and planning meetings with HR personnel.

• Effectively manage operating budgets, analyzing and forecasting funds.
• Review and approve departmental expenditures.
• Supervise the DICP Finance Associate.
• Assist in grant proposal preparation and reporting alongside the DAF and DICP leadership.

• Manage physical infrastructure, including office and shared spaces.
• Collaborate with DICP staff to identify and secure internal and external spaces for programming.
• Act as the point of contact for HMS facilities and custodial offices for building management and maintenance.
• Coordinate with program managers for event support.

• Oversee inventory and maintenance of technology, including computers and tech-enabled resources.
• Act as the point of contact for IT-related matters.

• Supervise and contribute to developing and implementing 2-3 DICP-sponsored programs/events.
• Provide support to DICP teams for events.
• Supervise the DICP Program Coordinator.

• Prepare documentation for DICP and HMS capacities related to personnel, facilities, etc.
• Contribute to the preparation of the DICP annual report.
• Fulfill reporting requirements for HMS and the University.
• Collaborate with DICP Communications for timely updates and new initiatives.
   

Basic Qualifications

• Bachelor’s degree or equivalent work experience required
• Minimum of 5 years’ relevant work experience

Additional Qualifications and Skills

• Strong interpersonal, communication, and organizational skills.
• Leadership and management experience.
• Proficiency in administration, operations, and project management.
• Ability to work effectively with a team and execute complex plans.
• Adaptability to ongoing changes.
• Demonstrated sensitivity to cultural differences.

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.