Senior Grant Manager
Job Description
Position Description
The Department of Immunology at Harvard Medical School seeks a talented, enthusiastic, and experienced individual to work as a Senior Grants Manager. They will administer pre- and post-award aspects of a complex portfolio including gift and discretionary funds in a fast-paced research environment. Sponsors include, but are not limited to: NIH, DOD, Industry, and private funders. The individual will be interpreting and applying federal, university and grantor guidelines for grants, contracts, and cooperative agreements with a high degree of complexity. The SGA will be the source of information for the application of fiscal and sponsored policies and procedures. This position must effectively communicate solutions in a team environment within the department, as well as with administrators throughout Harvard Medical School.
Pre-award responsibilities:
Include identifying and disseminating relevant funding opportunities, proposal and budget development (in close conjunction with faculty) and liaising with the Sponsored Research Office as well as the Office of Technology Development (OTD) on industry sponsored research agreements. Other pre-award duties include flagging potential conflicts and reviewing funding opportunities for potentially problematic terms and conditions. Oversee all aspects of the grant application process, including development of proposal budgets in accordance with sponsor and University guidelines; serve as guide and counselor to faculty and trainees throughout the grant application and renewal processes. Guide the PI and coordinate with HMS Office of Research Administration (ORA) on the submission of materials in response to Just in Time requests.
Post-award/Financial Management duties include:
Authorizing and approving expenditures, preparing/reviewing monthly, quarterly and annual sponsor & internal financial reports, and forecasting financial scenarios. Additional post-award responsibilities include monthly budget and expenditure project reconciliation, interpreting and applying financial and compliance related policies, maintaining close sub recipient oversight, ongoing monitoring of special terms and conditions, and preparing financial updates for Principal Investigators, sponsors, the Department's management and Harvard Medical School’s Office of Research Administration (ORA).
Expected to make sound recommendations for spending plans and to work closely with PI and lab to execute plans. The Senior Grants Manager must be able to work independently in a small and cohesive team environment and will be expected to take on special projects to support the team and the Department. Provide an outstanding level of customer service to a broad customer base on a wide range of very complex pre- and post-award, sponsored and compliance issues. Facilitate timely award closeout in coordination with the Harvard Office for Sponsored Programs. Support internal and external audit and compliance-related activities.
SGM may also oversee a service center/Core in conjunction with the Core’s Administrative Director for
monthly financial reporting, invoicing and A/R monitoring, will work closely with HMS’s Cost Accounting team as part of the annual Service Center/Core review.
Required to use a high degree of judgment and problem-solving skills to communicate and apply Department, University and sponsor guidelines throughout the sponsored project life cycle. Work closely with Department Finance Team staff, faculty, as well as HMS departments.Pre-award responsibilities:
Include identifying and disseminating relevant funding opportunities, proposal and budget development (in close conjunction with faculty) and liaising with the Sponsored Research Office as well as the Office of Technology Development (OTD) on industry sponsored research agreements. Other pre-award duties include flagging potential conflicts and reviewing funding opportunities for potentially problematic terms and conditions. Oversee all aspects of the grant application process, including development of proposal budgets in accordance with sponsor and University guidelines; serve as guide and counselor to faculty and trainees throughout the grant application and renewal processes. Guide the PI and coordinate with HMS Office of Research Administration (ORA) on the submission of materials in response to Just in Time requests.
Post-award/Financial Management duties include:
Authorizing and approving expenditures, preparing/reviewing monthly, quarterly and annual sponsor & internal financial reports, and forecasting financial scenarios. Additional post-award responsibilities include monthly budget and expenditure project reconciliation, interpreting and applying financial and compliance related policies, maintaining close sub recipient oversight, ongoing monitoring of special terms and conditions, and preparing financial updates for Principal Investigators, sponsors, the Department's management and Harvard Medical School’s Office of Research Administration (ORA).
Expected to make sound recommendations for spending plans and to work closely with PI and lab to execute plans. The Senior Grants Manager must be able to work independently in a small and cohesive team environment and will be expected to take on special projects to support the team and the Department. Provide an outstanding level of customer service to a broad customer base on a wide range of very complex pre- and post-award, sponsored and compliance issues. Facilitate timely award closeout in coordination with the Harvard Office for Sponsored Programs. Support internal and external audit and compliance-related activities.
SGM may also oversee a service center/Core in conjunction with the Core’s Administrative Director for
monthly financial reporting, invoicing and A/R monitoring, will work closely with HMS’s Cost Accounting team as part of the annual Service Center/Core review.
Basic Qualifications
Bachelor’s degree and a minimum of Five years of progressive research administration, grants management, and/or finance experience. Or: 5+ years of work experience, with 3+ years of those in pre-and post-award management experience (both federal and non-federal) required; a combination of education and experience may be considered.Additional Qualifications and Skills
- Communication Skills: Excellent written and verbal communication skills. Cognizant and respectful of cultural differences in communication approach. Skillful at negotiating and building persuasive arguments supported by policy. Sense of humor is a must.
- Professionalism and Integrity: Exceptional judgment and an ability to maintain confidentiality. Excellent interpersonal and management skills with facility to interact professionally with both internal and external stakeholders. Positive customer-service orientation.
- System Experience with Harvard systems and policies highly preferred. Proficiency with Excel, ability to navigate enterprise Oracle applications, adaptability with web-based tools, and data research skills highly desirable.
- Competencies required ability to independently prioritize, multi-task, and meet deadlines. Demonstrated ability to remain flexible in achieving outcomes; ability to adapt to shifting priorities and navigate ambiguity. Robust problem-solving ability, including the ability to gather information, identify resources, and imagine alternatives. Exceptional attention to detail.
Additional Information
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.
The Harvard Medical School is not able to provide visa sponsorship for this position.
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Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Valueshttps://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.Harvard Medical School strives to cultivate an environment that promotes inclusiveness and collaboration among students, faculty and staff and to create new avenues for discussion that will advance our shared mission to improve the health of people throughout the world.
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