Senior Coordinator, Program Management

Baylor College of Medicine

Houston, TX

ID: 7219975 (Ref.No. 18587-en_US)
Posted: February 22, 2024

Job Description


The Senior Coordinator, Program Management provides advanced administrative support of the Neurosurgery Educational Program, including undergraduate, Fellowship, clerkship & continuing medical education. They are responsible for adhering to all accreditation requirements of the Cast Accredited Fellowship (2) programs and provide support and leadership in the attainment of accreditation and recognition of academic excellence. The following attributes are essential to being successful in this role: excellent organization and communication skills, self-starter, motivated, and resourceful.


This role requires someone that works independently, very resourceful, and self motivated. A responsible person that is able to read and understand the accreditation requirements and how to apply that understanding as it relates to the fellowship program. Requires excellent communication skills, both orally and in writing. Possess excellent organizational skills, ability to work in a rapidly changing, fast-paced environment, ability to handle multi-tasks proficiently, establish priorities and work accurately under the pressure of deadlines. Possess ability to “get the job done” demonstrating resourcefulness and determination in all areas. Able to handle confidential matters, have good interpersonal and phone skills, and work in a team environment.

Job Duties

  • Manages the day to day operation of the neurosurgery education program as it relates to the two fellowship programs and medical students. Fellowship Program (2) - all activities.
  • Coordinates the collection of various information and data for the fellowship CAST accreditation reviews.
  • Communicates information regarding conferences, events, and meetings in a timely manner to faculty, residents, fellows, etc.
  • Maintains up-to-date information on faculty and trainee scholarly activity which is required to be reported on a quarterly basis.
  • Responsible for all activity related to the medical students that rotate through Neurosurgery.
    • Updates department elective list and download roster prior to rotation.
    • Onboards medical students at all sites schedules core faculty interviews while on rotation.
    • Sets up e-value evaluations every 2-4 weeks.
    • Sends welcome email and itinerary to new students Support of residency program.
    • Updates spreadsheet for grand rounds attendance.
    • Runs monthly duty hours report.
    • Coordinates resident parking.
    • Inputs monthly resident call schedule - Qgenda Grand Rounds.
    • Responsible for visiting professor lectures.
    • Sets up vendors.
    • Schedules travel arrangements, honorarium, faculty meetings, dinners.
    • Order plaques.
    • Responsible for in person conferences - room reservations, food.
    • Assists program coordinator with graduation, interview season, resident functions Administrative responsibilities.
    • Orders office supplies.
    • Residents and faculty lab coat ordering, loupes, lead aprons and lead glasses.
    • Concurs support for resident program - delegate for review of submissions per policy.
    • Jagger ordering related to education program.
    • Assists with department celebration/employee morale events.

Minimum Qualifications

  • High School diploma or GED.
  • Four years of relevant experience.

Preferred Qualifications

  • Bachelor's degree.
  • 1-2 years of education program management.
  • Experience using MedHub software.



Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.





Baylor College of Medicine fosters diversity among its students, trainees, faculty and staff as a prerequisite to accomplishing our institutional mission, and setting standards for excellence in training healthcare providers and biomedical scientists, promoting scientific innovation, and providing patient-centered care. - Diversity, respect, and inclusiveness create an environment that is conducive to academic excellence, and strengthens our institution by increasing talent, encouraging creativity, and ensuring a broader perspective. - Diversity helps position Baylor to reduce disparities in health and healthcare access and to better address the needs of the community we serve. - Baylor is committed to recruiting and retaining outstanding students, trainees, faculty and staff from diverse backgrounds by providing a welcoming, supportive learning environment for all members of the Baylor community.