The Leeds School of Business at the University of Colorado Boulder encourages applications for an Accounting and Procurement Assistant Manager! This position is responsible for providing professional support for the Leeds Accounting & Procurement (A/P) team and faculty and staff. This role manages the Leeds A/P helpdesk ticketing system process, workload, and submissions and supervises two A/P Data Entry Specialists. The Assistant Manager provides the primary oversight for all A/P policy and procedural documentation and provides training and guidance to new and existing employees regarding procurement policies and procedures. This position works closely with the A/P Manager on both daily and special tasks.

The University of Colorado Boulder is committed to building a culturally diverse community of faculty, staff, and students dedicated to contributing to an inclusive campus environment. We are an Equal Opportunity employer, including veterans and individuals with disabilities.
Who We Are
Who We Are
At Leeds, we have an unprecedented vantage point, and while we’re located at the foot of the Rocky Mountains, we’re not talking about the scenery. Set in the heart of Boulder, Colorado—one of the nation’s most vibrant business communities—Leeds offers unparalleled access to world-changing entrepreneurs, national research institutions and award-winning faculty!

What Your Key Responsibilities Will Be
What Your Key Responsibilities Will Be
Supervise A/P Data Entry Specialists

Engages A/P Data Entry team in priority setting and collaborative problem-solving.
Mentors, coaches, and ensures professional development opportunities for A/P Data Entry team staff; managing work allocation, training, problem resolution, performance evaluation, and the building of an effective team dynamic.
Provides leadership through regular communication, active goal setting, and routine coaching to model and promote behavior that aligns with the school’s core values.
Trainer, Reviewer, Auditor, and Initial Point of Contact as Knowledge Expert

Stays current with university, campus, college and department policy changes that will require policy or procedure updates and implements changes including any required training. Keeps all training documentation current with the updates.
Represents the A/P team in all new hire orientations for incoming faculty and staff to ensure competence in A/P compliance.
Serves as Leeds' liaison to the Procurement Service Center (PSC) and Campus Controller's Office (CCO), working with them as needed for clarification and guidance regarding policy and procedure and updating the A/P team.
Acts as a trainer and main point of contact for procurement, travel and reimbursement-related tasks within the department.
Audits all procedures, policies and processes related to areas of expertise and ensures they are correct and current. Maintains the documentation available to faculty, staff, and internal processes.
Ascertains if/when policy questions or issues require elevation to A/P Manager and forwards as appropriate.
Triage and Respond to A/P Submissions via Leeds AP Inbox and Helpdesk Ticketing System

Manages the Leeds A/P Helpdesk ticketing system/general email inbox.
Ensures that all requests/emails are responded to within 24 hours of receipt or as outlined in Leeds A/P Service Level Agreement (SLA).
Collaborates with Leeds A/P Manager on the creation and maintenance of Leeds ServiceNow and Concur SLAs.
Responds to all general policy and procedure questions.
Revenue & Cash Management

Manages all revenues that filter through Blackthorn. Maintains a report for accuracy and distributes the revenue to the respective speedtypes monthly.
Reviews weekly reports from the Dean's Office merchant account and reconciles to clearing ST reports generated from mFin and transfers revenue and fees to the correct speedtypes.
Prepares Cash Receipts for deposit at Bursar’s office.
Creates expense JEs to cover deficits as necessary to clear deficits or as requested by department Chairs, A/P Manager or Assistant Director of Budget & Finance.
Coordinates Deposits/Refunds for Student Accounts for all of Leeds School of Business

Reconciles student payments in mFin to Slate reports provided by the Graduate office and posts tuition deposits and confirmation deposits to student accounts weekly.
Processes tuition refunds and deposits/confirmation deposits to students who are no longer enrolled.
In collaboration with Continuing Education (CE), reconciles and transfers funds to the CE office on an as-needed basis before each semester begins for the respective CE program.
Works closely with MBA Program Director and posts fees to student accounts for Executive MBA program each semester.
Posts student fees for treks.
Works closely with the Global Experiences Program Manager to assist with posting student FGX trip deposits and fees to student accounts annually.
Ad Hoc Support

Serves as backup for A/P team members as necessary.
Prioritizes workload to accommodate shifting priorities daily.
Special projects as assigned.
What You Should Know
What You Should Know
The standard schedule is Monday-Friday, 8:00 am-4:30 pm. Occasional evenings and 2-3 weekend days will be required throughout the year to support Leeds events. This position offers a hybrid work schedule with 3 days in the office. Wednesdays in the office are required.

What We Can Offer
What We Can Offer
The hiring range for this position is $68,000-$75,000 annually. Relocation is available for eligible candidates.
Benefits
Benefits
The University of Colorado offers excellent benefits, including medical, dental, retirement, paid time off, tuition benefit and ECO Pass. The University of Colorado Boulder is one of the largest employers in Boulder County and offers an inspiring higher education environment. Learn more about the University of Colorado Boulder.
Be Statements
Be Statements
Be dynamic. Be strategic. Be Boulder.
What We Require
What We Require
Bachelor’s degree from an accredited institution and two years of technical accounting and bookkeeping experience, or equivalent combination of education and experience may substitute.