About Us:
Boise State University is located along the banks of the Boise River and a short stroll from the state capitol. We are committed to an innovative, transformative, and equitable educational environment that supports student success, and advances Idaho and the world.

Boise State is building an inclusive community of faculty and staff whose unique skills, cultural contributions, work history, and perspectives create a rich and rewarding academic experience for our students. Applications from individuals of all backgrounds and identities are welcomed.

Learn more about Boise State and living in Idaho’s Treasure Valley at https://www.boisestate.edu/about/

Job Summary/Basic Function:
To perform complex clerical, office administration, and public relations assignments; perform related work.

Department Overview:
Through an expansion of workforce development and use-inspired research, the Institute for Microelectronics Education and Research (MER) will help tech industries solve modern challenges and lead innovation in microelectronics. MER has been created to enable engagement in a wide range of opportunities across the campus. Boise State University’s interdisciplinary approach brings together engineering, science, education, and business. The Institute will provide a central location for university researchers and educators to pursue relevant funding and to engage with industry, state, and federal agencies in microelectronics and will also serve as a central point of contact for external organizations to engage with the university, provide input on their needs, and gain access to students in desired disciplines. It will provide the mechanism to align university resources with the needs of industry and government agencies for the greatest impact.

Level Scope:
Applies skills and job knowledge in area of specialization; may adapt procedures, operations, techniques, tools, materials, and/or equipment to meet needs of area of specialization; may work on non-routine tasks; resolves issues/makes working decisions within area of specialization or responsibility with minimal supervision.

Essential Functions:
60% of the time, the Administrative Assistant 2 will:

Coordinate administrative activities which require frequent contact with executives, the public, other agencies and campus officials. May attend meetings to relay and collect information.
Independently research, analyze, and compile information to prepare reports, handle complaints, or resolve problems; compose correspondence for supervisor on own initiative or from general instructions; format/type a variety of executive, sensitive, confidential, official and/or legal letters and documents.
Exercise discretion and independence in applying policies and procedures.
Responsible for the research, compilation, and organization of materials for administrators’ use in problem resolution.
Responsibility for financial record keeping including monitoring budgets, preparing financial transactions.
Supervise student support staff or have leadwork responsibilities.
40% of the time, the Administrative Assistant 2 will:

Assists with identification and distribution of potential grant opportunities.
Responsible for web-based marketing and communication materials, including website, social media, newsletter, and other modalities.
Coordinate travel arrangements for MER personnel, including expense reporting, as needed.
Assist in coordinating department events, including reservations, timelines, and refreshments.
May be responsible for calendar management of the senior executive director in the department.
May be responsible for ensuring that assignments given to other staff are completed and timelines are met. May supervise students and staff.
Performs other duties as assigned. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this position at any time.
Knowledge, Skills, Abilities:
Ability to compose official correspondence, reports, research papers and other complex documents; providing administrative support to an administrator, director or senior staff member; designing manual and automated record management systems.
Some knowledge of supervisory practices; bookkeeping; financial software; state and local government organization structure, functions, and decision-making processes.