Job Summary:
The University of Wisconsin-Madison Department of Obstetrics and Gynecology is a robust, growing academic department. Since 2007, our faculty has grown by 48% and our administrative staff has grown by 122%. This has been an intentional effort to recruit the best clinical care providers, researchers, and educators in ObGyn and women's health, and build departmental infrastructure to support their crucial efforts in health care, research, education, and advocacy.

The Financial Specialist will be a key part of the department's operations team. This position will analyze, process, and audit a variety of complex fiscal transactions connected to a diverse set of funding sources. The Financial Specialist will be a UW purchasing card holder, coordinate UW employee and non-employee travel, and support reimbursement requests. This position is responsible for learning and adhering to complex guidelines, policies, and procedures for travel reimbursement, procurement, and other accounting functions.

Responsibilities:
Primarily reviews, approves, and advises on a variety of advanced financial transactions. May prepare some financial transactions and reconciles transactions. Recommends controls and process improvements, troubleshoots advanced financial errors. Maintains financial records, provides administrative processing support, and provides customer service for staff and customers in an assigned program area to support program financial management.
20% Audits, monitors, organizes, and updates fiscal records, reports, and affiliated materials
10% Creates general reporting for transactions
20% Audits or processes advanced transactions and assigns funding codes in accordance with established rules, regulations, and policies
20% Audits or reconciles original purchase documents with payments
5% Reallocates expenses to appropriate funding strings
10% Drafts communications and advanced reports and maintains organization of varied records to provide administrative support within a specified work unit
10% Answers advanced fiscal questions and provides information based on set materials and standards to various audiences
5% Reviews transaction processing internal controls and recommends policies and procedures
Institutional Statement on Diversity:
Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:
Required
H.S. Diploma

Preferred
Associate's Degree

Qualifications:
Required Qualifications:
- Demonstrated professional experience with administrative or fiscal coordination.
- Experience and proficiency with Microsoft Office, particularly Excel and Outlook.
- Experience learning and complying with a variety of policies.

Preferred Qualifications:
- Experience with UW-Madison Purchasing, fiscal, travel, and/or administration.
- Knowledge and understanding of generally accepted governmental accounting and auditing principles.
- Experience working with Google Workspace, particularly Google Sheets.

Desired Skills and Abilities:
- Strong interpersonal skills and commitment to customer service.
- Commitment to fostering and promoting the values of diversity, equity, and inclusion in the workplace.
- Skilled in written and verbal communication.
- Ability to manage multiple tasks, timelines and deadlines while maintaining high quality work.
- Ability to work cooperatively with internal and external partners.
- Flexibility and resourcefulness to work independently and in a team environment.