Administrative Assistant 1 - Information Technology

Job ID: 269302
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Our mission and values make Augusta University an institution like no other. We are part of the University System of Georgia.

Location

Augusta University

Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

College/Department Information

The Division of Information Technology is the backbone of Augusta University. IT manages all Augusta University systems, networks, data, and applications while safeguarding our digital information. IT strives to provide stable, reliable, and secure IT access for students, faculty, staff, clinicians, patients, researchers, and visitors. As the central IT service provider for Augusta University and many of AU Health's IT services, IT is responsible for Augusta University's most critical IT resources including the wired and wireless network; email, telephone, and online collaboration services; information security; software licensing; and a host of other systems and applications.

Job Summary

The Administrative Assistant I position will provide executive level support to the Assistant Vice Presidents of the Augusta University (AU) Information Technology Department. The incumbent will serve as a functional administrator for policy processes, scheduling, and Information Technology. The Administrative Assistant will play an essential part in streamlining processes with automated solutions for both internal and external customers. This individual will work as an integral part in supporting the Information Technology Department.

Responsibilities

The duties include, but are not limited to:

DAILY CLERICAL TASKS: Performs a variety of secretarial/clerical duties to include: Coordinate schedules, meetings, and provide support to the Information Technology leadership team as required; Receives, reviews, and routes mail; Composition of correspondence, reports, and charts; Generate reports; Maintain files & records; Attend meetings, create agendas, and take minutes; Assist with conference room requests.

CUSTOMER SERVICE: Provide customer service to departmental staff and other internal/external customers to include, but not limited to screening visitors, answering the telephone, moving requests, and key requests.

COORDINATE EVENTS: Coordinate department events including monthly conferences, meetings, research seminars, and other special events.

PURCHASING AND INVENTORY: Assists in purchasing of department supplies and inventories. Tracks status, orders, purchases, and maintains or distributes as needed.

TRAVEL: Assist with travel arrangements.

OTHER: Perform other related duties as assigned.

Required Qualifications

Associate's degree from an accredited college or university in a related field and a minimum of three years' progressively responsible experience in administrative support positions OR High School diploma, GED equivalent from a recognized State or Federal accrediting organization and six years of progressively responsible experience in administrative support positions.

Preferred Qualifications

Experience in a higher education setting. Experience with billing, purchasing and travel concepts.

Knowledge, Skills, & Abilities

KNOWLEDGE

Proficient with the Microsoft Office Suite: Outlook, Excel, Word.

Familiarity with Adobe Acrobat (using and modifying PDF documents) is recommended.

SKILLS

Strong critical thinking skills, strong sense of initiative, and be able to prioritize and multi task in a fast paced, high pressure environment.

Excellent interpersonal, written, and verbal communication skills.

ABILITIES

Ability to use standard office equipment including multi-functional printers.

Ability to maintain confidentiality.

Ability to write reports, prepare business letters, emails, and summaries with proper format, punctuation, spelling, and grammar.

Develop and maintain effective working relationships, while providing effective and responsive service to the department and customers.

Shift/Salary/Benefits

Shift: Days; Monday - Friday

Salary: $15.00/hr - $17.03/hr

Pay Grade: 10

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position



Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program.

Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer, welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee



If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=269302&PostingSeq=1

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