Director of Institutional Research

Saint Mary’s College of California

Moraga, CA

ID: 7225435 (Ref.No. 5079565)
Posted: March 6, 2024
Application Deadline: Open Until Filled

Job Description

Job Type
*Closing date: March 31, 2024 (Review will begin on April 1, 2024)

SMC is a residential campus nestled 20 miles east of San Francisco in the picturesque Moraga Valley. Based in the Catholic, Lasallian and Liberal Arts traditions, Saint Mary's currently enrolls more than 3,000 students from diverse backgrounds in undergraduate and graduate programs. As a comprehensive and independent institution, Saint Mary's offers undergraduate and graduate programs integrating liberal and professional education. SMC's reputation for excellence, innovation and responsiveness in education stems from its vibrant heritage as a Catholic, Lasallian and Liberal Arts institution. An outstanding, committed faculty and staff that value shared inquiry, integrative learning and student interaction bring these traditions to life in the 21st century. The College is committed to the educational benefits of diversity.


The Director reports to the Vice Provost for Institutional and Educational Effectiveness and is responsible for coordinating the production of official College data with key stakeholders at the College; reporting of official College data internally and externally; conducting research studies and analyses in support of planning and decision making; supporting a comprehensive campus-wide initiative on data standards and data governance; responding to the data needs for the academic program and administrative department reviews; and collaborating with colleagues in the IEE division and across the College to promote institutional effectiveness and advance the strategic, academic, and administrative goals of the College.

Management and Oversight of Institutional Research
  • Support campus capacity to use data to respond to external demands and inform strategic campus priorities.
  • Collect, analyze, interpret, and report data, ensuring that data are collected accurately, analyzed rigorously, used appropriately, and shared timely with stakeholders to make data-informed decisions.
  • Collaborate with campus partners to continuously improve the institution's processes for data collection, analyses & reporting activities.
  • Lead qualitative and quantitative research efforts as needed for academic and administrative departments, producing actionable written reports of research findings.
  • Determine project prioritization in collaboration with the colleagues in the IEE division.
  • Process institutional data (collecting, cleaning, recoding, organizing, extracting, analyzing, and summarizing data) for internal use, consortia use (i.e., HEDS, ACM, WAICU), external surveys (i.e., U.S. News and World Report, college guidebooks, rankings) and government and agency compliance reporting (e.g. CDS, IPEDS, NCAA).
  • Manage the OIR website, keep the content accessible, relevant, and useful.
  • Keep the Fact Book up-to-date, and explore optimal ways to tell the data story, and implement a longitudinally trackable data visualization system.
  • Develop user-friendly dashboards for various departments and units across campus that utilizes institutional data for decision-making.
  • Manage Institutional Research Office budget and operations

Strategic Leadership
  • Coordinate with campus partners and manage survey and data publication, such as Climate Survey and Key Performance Indicators.
  • In collaboration with campus leadership, set the strategic direction and priorities for IR projects in a way that supports the College's strategic plan, student success, and accreditation demands.
  • Ensure review and shaping of IR policies by staying abreast of the higher ed landscape.
  • Help develop an integrated Division of Institutional and Educational Effectiveness comprising Institutional Research, Data Analytics, Assessment, Academic Program Review, Administrative Department Review, and Accreditation.
  • Partner with college leaders to expand our capacity to make data-informed decisions in academic departments and other areas of the college.
  • As part of the data governance committee, collaborate on the data governance work
  • Implement an effective and collaborative workflow for data collection, analysis, report production, and data governance in concert with stakeholders of the data and information at the College.
  • Integrate a DEI perspective in institutional research method, data analysis, and developing a recommendation.
Experience and Qualifications

Education: REQUIRED: Master's Degree PREFERRED: Ph.D. or Ed.D.

Experience: PREFERRED: 5 years in applicable field
  • Master's Degree in analytical discipline, such as educational research, public policy, or related field (doctorate preferred). The incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of regulation/policy changes.
  • Minimum five years of experience in institutional research in an institution of higher learning or other similar setting.
  • In-depth knowledge of research methods and experiences with social science research.
  • A thorough familiarity with the academic enterprise within a private College and knowledge of key issues and concepts in higher education.
  • Experiences in preparation of comprehensive research reports and executive summaries that present complex or technical information in an easily understood fashion.
  • Experiences in leading data governance initiatives and data informed decision making with various individuals and stakeholders, such as administrators, faculty, and staff.
  • Have worked with relational database systems, Colleague, PowerBI, SPSS, and Microsoft ACCESS.
  • Have successfully managed multiple and varied projects and initiatives and led to successful completion of projects.

Skills and Abilities:
  • Highly skilled in Excel, Microsoft ACCESS, PowerBI, SPSS, and other transferable skills;
  • Ability to work with Colleague or other Student Information Systems, and transferable skills;
  • Demonstrated scholarship and fluency in data transformation to knowledge, insights, direction for action
  • High level of effective data storytelling skills, including the ability to analyze and synthesize data from multiple sources, articulate implications and options in an effective manner, and produce research and reports that are accurate and contribute to building a more data-informed culture;
  • Ability to examine the data from Diversity, Equity, and Inclusion perspectives;
  • Demonstrated leadership in institutional research and analytics;
  • High level of interest and knowledge related to critical issues in higher education and student success;
  • High level of proficiency in engaging current and emerging technologies in analytics related to the institution;
  • Exemplary written and oral communication skills, including strong presentation and facilitation skills; and
  • Ability to collaborate well with a variety of leaders across the institution.

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