Administrative Assistant 3

Job ID: 269428
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

*



About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Our mission and values make Augusta University an institution like no other. We are part of the University System of Georgia.



Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Job Summary

Key administrative support for the International and Postdoctoral Services Office. Provide support for Sunapsis online case management system. Manage outer office and reception area. Support professional staff and communicate directly with all clients in person, via phone and electronic methods. Serve as backup Alternate Responsible Officer (ARO) and Designated School Official (DSO) for AU J-1 and F-1 programs.

Responsibilities

The duties include, but are not limited to:

ADMINISTRATIVE SUPPORT, MAINTAINING CALENDARS: Provides administrative support to four full-time professional staff. Maintains appointment calendars and schedules meetings with faculty, staff, students and external visitors. Answers phone, opens mail, copies documents. Communicates verbally and in writing with faculty, students, staff, departments, and other agencies as needed

MANAGING THE APPOINTMENT PROCESS FOR ALL POSTDOCTORAL FELLOW: Provides administrative support to activities related to the recruitment and retention of postdoctoral fellows. Maintains postdoctoral fellow personnel appointment files. Provides administrative support for the recruitment and hiring of postdoctoral fellows with hiring departments, Human Resources, and the deans offices of CAHS, MCG, DCG, and CON.

MAINTAINING IPSO WEBSITE, CREATING ELECTRONIC NEWSLETTERS: Maintains and updates office webpages. Communicates with the web team to maintain current knowledge of the technical aspects of OU Campus software. Designs and publishes electronic newsletters

PLANNING, PROMOTING, HOSTING EVENTS: Directs the planning, promoting, and hosting of on-campus and off-campus events designed to enhance the integration of new international students (e.g. international student orientations, International Friendship group, etc.) and other cultural programming as required by the Department of State J-1 program participation.

MAINTAINING PAPER AND ELECTRONIC FILES: Coordinates storage of files with Augusta Data Storage.

SUNAPSIS SUPPORT: Provides basic Sunapsis support to customers including running reports, sending emails about login issues, and scheduling training. Uploads scans of H-1B petitions to records before mailing and populates the Employment Summary screen with mailing date and other details. Uploads scans of receipt and approval notices from USCIS, EAD cards, etc., and sends notifications to clients (through Sunapsis) of these documents. Assists with scheduling and sending invitations for regular training for new Sunapsis users and Refresher training for current users.

DESIGNATED SCHOOL OFFICIAL AND ALTERNATE RESPONSIBLE OFFICER: Designated School Official and Alternate Responsible Officer backup

OTHER DUTIES: Perform other duties as assigned.

Required Qualifications

Bachelor's degree from an accredited college or university with 2 years of progressively responsible administrative support experience; Or an Associate's degree from an accredited college or university with five years of directly applicable experience; Or a High School diploma, GED or equivalent from recognized State or Federal accrediting organization with eight years of directly applicable experience.

Preferred Qualifications

Graduate of an accredited College or University with a Bachelor's Degree. Experience working with non-native English-speaking clients and in multi-cultural environments. US citizenship or permanent residency is required for appointment as DSO and ARO.

Appointment as Alternate J-1 program Responsible Officer (ARO) and Designated School Official (DSO) by federal government authority.

Knowledge, Skills, & Abilities

KNOWLEDGE

Intercultural communications skills.

Working knowledge of MS Word, Excel, PowerPoint and webpage management systems.

Working knowledge of immigration regulations and Department of Labor regulations.

SKILLS

Excellent interpersonal, written, and verbal communication skills.

ABILITIES

Ability to maintain confidentiality.

Shift/Salary/Benefits

Shift: Monday-Friday (work outside of the normal business hours will likely be required of an employee in an exempt level position)

Pay Grade: 13

Salary Minimum: $33,670 - Midpoint: $45,455

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search Job Opening ID: 269428

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=269428&PostingSeq=1

jeid-c1237ed258c678439a6cd1033c8f9948