DCG Clinics Support Specialist

Job ID: 267203
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Our mission and values make Augusta University an institution like no other. We are part of the University System of Georgia.

Location

Augusta University

Our Health Sciences Campus:

1120 15th Street, Augusta, GA 30912

Our Summerville Campus:

2500 Walton Way, Augusta, GA 30904

College/Department Information

The Dental College of Georgia at Augusta University, we provide dental education to the next generation of professionals by offering hands-on education through innovative research, patient care, and service. Join other dental providers to improve the oral health of Georgia and beyond. The DCG was founded to provide the people of Georgia with quality dental care by educating students in dentistry. As a patient, you have the option to receive treatment in one of our three different practice models consisting of student clinics, resident care, or in the faculty practice. All dental treatments can be completed by the specialists in our facility. We also serve patients in more than 20 clinics across Georgia.

Job Summary

DCG requires staff to deliver high-quality customer service. This position is a representation of that friendly, welcoming customer service atmosphere. It is imperative the incumbent delivers professional customer service in person and over the phone to patients, providers and staff. The position is responsible for registration of new patients to include gathering, verifying, and entering patient personal, contact, and insurance information onto the patient accounts within axiUm system.

Responsibilities

The responsibilities include, but are not limited to:

Schedule

Accountable for maintaining a productive schedule for the providers to meet production and financial goals of practice. This requires maintaining lists of patients awaiting appointments who can be contacted as cancellations occur, concentrating on current day first, next day, etc. as current day takes priority. This includes advising patient of payment policies at the time the appointment is scheduled for new patients. This also requires keeping up to date recall list for ensuring patients are appropriately treated on a regular recall basis.

Floater

Support for 3rd and 4th floor Student Clinic Coverage as well as floater for vacancies in specialty clinics and support for call center

Customer Service

Must adhere to DCG's high customer service standards by greeting each patient with a friendly and welcoming reception: responsible for assisting in checking-in patients as they arrive for appointments; this includes updating of patient information, insurance verification, receiving/posting payments from patients and/or consulting with patient of various payment options. Ensures that all patients are either scheduled for their next appointment, pending appointments are created or recalls are established for all active patients upon completion of their appointments. Check-out patients and collect and post any payments due. Notify patient of their financial obligations for their next appointment.

Administrative Duties

Must be courteous and professional when handling incoming calls for new to meet high customer service standards. They may be calling to inquire about the services offered by the DCG so they could potentially become new clients. This includes registering patients into axiUm computer system with accurate and complete information as well as generating and sending a new patient welcome letter.

Appointments & Referrals

Must deliver pleasant and responsive customer service when contacting patients to reschedule appointments as providers become unavailable due to conflicts in schedules or sickness. Maintain referrals in the order that they are received, schedule referral appointments and monitor referrals action status. Generate follow-up correspondence to referring providers.

General Office Duties

Responsible for assisting in answering incoming general calls in a considerate and proficient manner to provide quality customer service. This could be, but is not limited to, handling inquiries regarding patient accounts, requests for scheduling or re-scheduling appointments or redirecting calls to the appropriate department as determined by the nature of the call. It may also include patients with emergency dental needs and scheduling appropriately.

Reports

Responsible for generating reports in axiUm of unscheduled treatment and contacting patients for scheduling of continued care. This includes, but is not limited to, failed appointments list, pending appointments list and recall lists. Mail letters for efficient patient management.

Patient Accounts

Assist patients in accessing accounts to determine charges as well as account balances. Assist residents, faculty, staff and patients with appropriate account information. Ensure that any changes, discrepancies or corrections regarding an account are directed to the appropriate areas of responsibilities.

Reconciliation

Balance their bank by reconciliation of payments posted for each business day.

Other Duties

Perform all other related duties/tasks as assigned.

Required Qualifications

Educational Requirements

Associates degree from an accredited college or university and 2 years of relevant experience or High school, GED or equivalent from a recognized state or federal accredited organization and 3 years of relevant experience. Must be capable of performing high-level customer service at all times.

Preferred Qualifications

Preferred Experience

Previous front office experience in a multi-provider dental practice

Knowledge of dental procedures and terminology

Extensive customer service experience/training

Responsibility of patient schedules

Ability to speak Spanish is a plus

Knowledge, Skills, & Abilities

ABILITIES

Ability to maintain confidentiality

Ability to work independently and as a team player

Meticulously accurate with excellent problem solving skills

Strong organizational skills with an ability to effectively prioritize workload

Ability to make sound decisions and maintain professional and courteous demeanor

Ability to produce acceptable work volume and effectively meet established deadlines

Proficient in Microsoft Word, Excel, AxiUM, MiPacs and other computer software/databases

Excellent verbal/written communication, interpersonal, and customer service/presentation skills

Shift/Salary/Benefits

Shift: Days/M-F

Pay Grade: 10

Salary: Minimum $15.00/hour- Midpoint $17.03/hourly

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 1/8/24 -Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during the course of their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=267203&PostingSeq=1

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