Business Operations Specialist

Job ID: 268466
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

*



About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Our mission and values make Augusta University an institution like no other. We are part of the University System of Georgia.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

Providing the highest level of quality service in a responsive and efficient manner to the entire university community while creating and caring for a physical environment in which those who seek knowledge, enlightenment and well-being enjoy successful, productive, and fulfilled lives.Facilities Services Division provides quality customer service by maintaining a safe, healthy, and aesthetically pleasing environment in which students, faculty, and staff can function and accomplish their educational objectives and by supporting a patient care culture that continuously improves. Facilities Services' responsibilities include Interior and Exterior Facilities Support, Construction, Space Management, and Environmental Services.

Job Summary

Reports directly to the AVP of Business Operations for Facilities. Responsible for organizing and controlling University Budgets for the Division. Follows fiscal policies and procedures for the Division. Assists in the development of annual operating and personal services budgets.

Reconciles billing activities to control expenses. Optimizes and analyzes performance results for all budgets on a weekly, monthly, quarterly, and semi-annual basis with recommendations for corrective action where required. Responsible for maintaining and tracking all revenue sources. Provides monthly and annual trend reporting to inform long term unit planning. Keeps detailed records and backup documentation.

Responsibilities

The duties include, but are not limited to:

Finance and Billing

Responsible for monitoring budget performance across the Division and collaborating with the AVP of Facilities Business Operations to suggest corrective actions

Prepare budget transfers as needed

Reconcile salary and operating accounts on a regular basis; communication of these reconciled reports to shop heads and/or managers on a regular basis

Act as a liaison for purchasing, finance, budget, and accounts payable departments

Maintain accurate project accounting records

Process invoices and serves as point of contact (POC) for accounts payable

Ensure proper controls between receipt of good/services and payments

Demonstrate knowledge as related to policies and procedures regarding operational and personnel budgets consistent with USG guidance and procedures manual

Serve as purchasing card (P-Card) approver and reconciler and responsible for ensuring reporting requirements are met and compliance is maintained across facilities departments

Additional duties as assigned by supervisor

Must have excellent communication skills both writtenand spoken

Must be able to maintain confidentiality in regards to salary information

Ability to functionindependently when necessary, but also functions well as a collaborative team member

Performs related work as required.

Required Qualifications

Educational Requirements

Bachelors degree from an accredited college or university in Business Administration or a related discipline & 1 year administrative and/or management experience OR Associates degree from an accredited college or university and 2 years of relevant experience OR High School diploma, GED or equivalent from a recognized state or federal accredited organization and 3 years administrative and fiscal management experience.

Preferred Qualifications

Prefer a degree in Business Administration, Finance, or related field from an accredited college or university. Prefer individuals with PeopleSoft Financials experience.

Knowledge, Skills, & Abilities

Understanding of financial and/or cost accounting concepts Proficiency in Microsoft Excel

Critical thinking skills

Ability to interact on a daily basis with operational staff in Finance

Shift/Salary/Benefits

Shift: Days/M-F (work outside of the normal business hours will likely be required of an employee in an exempt level position)

Pay Grade: 15

Salary: Minimum $38,913.00/Annually - $52,533.00/Annually

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 3/18/24 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=268466&PostingSeq=1

jeid-2be9e44f0c4db84d9c847a9526997873