Job Responsibilities:


Financial Management and Analysis (45%)

Lead departmental and programming budget planning for the International Programs and Services Office and its units; provide advice as needed.
Advise unit leaders on interpretation of University Finance policies
Recommend, create, and implement program specific financial policies
Analyze data related to program expenses and available resources to determine student program fees
Make recommendations and implement changes to programs financial structure to ensure long-term viability and sustainability
Serve as the department contact for the University’s financial community
Collaborate with unit leaders regarding payments to faculty for instructing study abroad courses, drafting letters and working with payroll staff to ensure payments are processed correctly
Process departmental and program expense payments and/or reimbursements to vendors, faculty, staff, and students; work with multiple global currencies as needed
Reconcile program budgets, procurement cards, and travel cards; resolving issues as they arise
Request set-up of US and foreign vendors as needed for program success; Prepare cash advances and contracts for professional services
Collaborate with accountant for entering budget data into U of M’s systems
Oversee year-end budget close processes
Oversee student billing of program fees; calculating fees for each student depending on the participated programs, housing options, etc.; collaborate with Student Financial Services as needed
Reconcile payroll; verify overall amounts are accurate and charged to the correct EFS strings
Reconcile scholarship awards to funding sources; provide reports as needed to director
Oversee program cancelation and refund policies
Passport Office Oversight and Leadership (20%)

Act as the primary UMD contact for the US State Department and Regional Passport Agency
Serve as lead passport acceptance agent; provide oversight and work direction to other acceptance agents
Oversee passport office operations; staying up to date on regulations, updating office practices as needed, create and submit annual certification application
Directly supervise the Passport Acceptance Agent/Passport Facility Manager
Manage training of other acceptance agents
Manage office budget, reconcile income with expenses, and process deposits
Human Resources and Office Operations (15%)

Oversee office operations; analyze, provide recommendations for improved efficiency and effectiveness, implement changes as needed
Maintain office records and files; determining when to eliminate records according to University and unit records retention policies and schedules
Advise on University policy application, provide training and create related communications
Unit Time and Absence Approver for student workers and serve as backup for staff time and absence requests
Create student worker schedule; provide work direction and continued training for work assignments
Conduct studies, make recommendations, and implement changes regarding space and technology use

Scholarships and Outreach (15%)

Participate in outreach, recruitment, and marketing events to students as well as academic and student service departments
Recommend and implement strategies for student outreach and increasing program enrollments
Lead Study Abroad Scholarship Committee; recruit and train committee members, oversee application process and scoring, recommend awards to director, oversee award letters creation and distribution
Collaborate with other campus offices such as UMD Stores, Business Office, Facilities Management, Student Financial Services, etc.
Collaborate with the University offices across the system such as Office of General Council, Global Programs and Strategy Alliance, the Learning Abroad Center, Office of Student Finance, Purchasing, etc.. as needed
Be available to regularly meet with students to answer questions regarding their study abroad program finances

Other Duties as assigned (5%)

Participate in university groups and outside professional organizations to support growth and professional development
Qualifications
Required:

BA/BS with at least 2 years of experience or a combination of related education and work experience equal to six years.

Preferred:

Familiarity or experience working with international processes in either a business setting or in a higher education institution.
Apply knowledge and skill to a complex set of recurring tasks or activities with emphasis typically on precision, organization, and timeliness of execution.