Payroll Analyst

Job ID: 270602
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

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About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.

Our mission and values make Augusta University an institution like no other. We are part of the University System of Georgia.

Location

Augusta University

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904

College/Department Information

The Controller's Division Missions are: Account for all financial resources and provide advice to administrators, faculty, and students to support the University's overall mission of instruction, research, and healthcare services; Manage the investment of all University funds to ensure maximization return on investments; Receive and deposit all funds due to the University in a timely manner; Ensure compliance with both internal and external regulations, policies and procedures; Maintain and process the University payroll, accounts payable, and travel disbursements efficiently, accurately, and timely; Prepare financial and statistical information to the University management, federal and state agencies, and other interested parties; Maintain the University's accounting and financial reporting systems.

Job Summary

This position has various responsibilities related to payroll processing for Augusta University. Duties include but not limited to assisting with all biweekly and monthly payrolls, ensure garnishments, common remitter, general university deductions and payments are processed timely and accurately in coordination with Shared Service Center. Serves as the Time and Absence point of contact, ensures all time and absences are approved timely. Monitors, reviews and responds to Service Now Tickets. Provides training to all University employees. Participates in testing with OneUSG when new processes are implemented.

Responsibilities

The duties include, but are not limited to:

Responsible for functions related to pay

Responsible for functions related to paying hourly and salaried employees, which includes but is not limited to: running queries weekly to ensure time and absences are approved timely. Contacting managers and time approvers when time is not approved by the deadline or if an employee has a missed punch that has not been corrected.

Responsible for sending out approval reminders

Responsible for sending out approval reminders for upcoming payroll processing deadlines.

Responsible for providing training

Responsible for providing training to the University employees on payroll procedures as needed.

Responsible for assisting in Payroll Processes

Responsible for assisting in Bi-weekly/Monthly/Off Cycle and Emergency Payroll Processes.

Responsible for uploading/entering benefit adjustments

Responsible for uploading/entering benefit adjustments during payroll processing.

Responsible for running reports and updating

Responsible for running reports and updating the absence off cycle workbook for absences that were approved after the official payroll deadline and before the absence off cycle calendar closes.

Responsible for assisting the Payroll Director

Responsible for assisting the Payroll Director with mandatory User Acceptance Training that OneUSG implements when new updates and processes are being added.

Serves as point of contact for questions, issues and problem

Serves as point of contact for questions, issues and problem resolution for all monthly/biweekly employees.

Perform other duties as assigned by department leadership.

Required Qualifications

Educational Requirements

Associate's degree from an accredited college or university with 5 years of related business experience or Bachelor's degree from an accredited college or university with 2 years of related business experience.

Other Required Qualifications

Must also demonstrate excellent customer service skills, verbal and written communication skills, organizational and analytical skill.

Preferred Qualifications

Additional Preferred Qualifications

Degree from an accredited college or university in accounting, business or related field is desirable. Experience with PeopleSoft Human Resources / Payroll and Financials or other complex HR/Payroll and Financials information systems. Experience in a higher education or public employer setting. Experience with PeopleSoft Human Resources / Payroll and Financials or other complex HR/Payroll and Financials information systems. Experience in a higher education or public employer setting.

Knowledge, Skills, & Abilities

ABILITIES

Ability to research, reconcile and resolve payroll issues.

Ability to analyze complex issues and take appropriate corrective actions.

Ability to adhere to internal control requirements, procedures and department processes.

Ability to communicate orally and written word in a professional manner.

Ability to take initiative and work independently in a team environment.

SKILLS

Social skills needed to relate with people at all levels of within the university, BOR and outside entities.

Intermediate skills in Microsoft Office and PeopleSoft HCM

High degree of accuracy and attention to detail.

Well organized, with ability to handle multiple priorities.

Shift/Salary/Benefits

Shift: Days/M-F (work outside of the normal business hours will likely be required of an employee in an exempt level position)

Pay Grade: 16

Salary: Minimum $36,197/Annually - $44,793.60/Annually

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

Recruitment Period: 4/2/24 - Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

Credit Check

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365


To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=270602&PostingSeq=1

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