H. Lee Moffitt Cancer Center

Tampa, FL

ID: 7237993 (Ref.No. hlj_53127)
Posted: April 22, 2024
Application Deadline: Open Until Filled

Job Description

The Ideal Candidate will have:

  • Administrative support experience in an office setting. 
  • Experience in healthcare, research/academic  strongly preferred
  • Exceptional customer service and communication skills
  • Strong command of English grammar, spelling, and proofreading skills
  • Ability to work in a fast-paced environment 
  • Self-starter who can organize work and anticipate issues with limited supervision
  • Familiarity with office organization protocols and procedures
  • Discretion and judgment in handling confidential information
  • Proficiency with advanced Microsoft Office applications – including Word, Excel, PowerPoint, and Outlook


  • Oversees and coordinates administrative services for the Physician in Chief/EVP 
  • Coordinates calendars, scheduling, and itineraries for the PIC/EVP
  • Initiates various meeting agendas and organizes off-sites
  • Assists with Moffitt Medical Group board meetings and minutes
  • Prioritize and adjust PIC’s engagements based on their urgency
  • Establishes work procedures and standards to improve the Office effectiveness. 
  • Drafts, manages finalization, and communicates internal and external communications for the PIC.
  • Provides support for needs of the PIC such as expense reports, check request, and purchase orders.
  • Provides support for the PIC’s domestic and international travel – including transportation, lodging, preparation of itineraries and assembly of supporting materials
  • Coordinates special projects
  • Conducts background research to prepare the PIC on guests and prospective partners.
  • Orders PIC's general stores supplies and assists with various duties as required.

Credentials and Qualifications:

  • High School Diploma/GED
  • Minimum of seven (7) years administrative support experience in an office setting with at least 3 years at the executive level. 


  • Bachelor’s Degree 
  • Prior experience in a healthcare setting a plus

Mission To create a Moffitt culture of diversity, equity, and inclusion as we strive to contribute to the prevention and cure of cancer. Vision To advance and accelerate a culture of access, equity, and inclusion. Diversity is a priority at Moffitt and is meant "to promote a culture of diversity and inclusion as we contribute to the prevention and cure of cancer." The Enterprise Equity Department focuses its efforts on eliminating those obstacles to an individual’s ability to exist within their personal comfort zone at the cancer center. Everyone is important to meeting this priority. Addressing and responding to diversity and inclusion fosters an environment where mutual respect for diverse cultures, communication styles, languages, customs, beliefs, values, traditions, experiences and other ways in which we identify ourselves, is the expectation.