Human Resources Generalist

Saint Mary’s College of California

Moraga, CA

ID: 7242606 (Ref.No. 5232263)
Posted: May 6, 2024
Application Deadline: Open Until Filled

Job Description

Job Type

Position Summary

The Human Resources Generalist is responsible for performing HR-related duties on a professional level and carries out the responsibilities in the following areas: onboarding/exit processing, background and reference checks, benefits and open enrollment support, verification of employment, unemployment claims, preparing ad-hoc HR reports, coordinating, and scheduling new hire orientation, and ensure integrity within human resources systems, and communicating the institution's policies and procedures. Provide overall HR administrative support as needed.

Essential Duties and Responsibilities:

HR Office Administration
  • Provide clerical support in the HR department to include copying, faxing, filing, and maintaining personnel records: electronic and paper.
  • Monitor and respond appropriately to the general HR email and voicemail inboxes and calendar.
  • Assist with establishing and maintaining personnel files: faculty, staff, and students.
  • Coordinate, track and audit employee modular training.
  • Greet walk-ins to the HR office.
  • Be available to attend appropriate HR related meetings across campus.
  • Pick up, route, and distribute HR postal mail appropriately.
  • Support the HR team with website management and campus wide updates, including distribution of bi-weekly newsletters.
  • Maintain beautification of the HR front office and order office supplies as needed.
  • Work closely with information technology on HR technology issues.

Recruitment Administration:
  • Primary contact for HRIS/ATS and Background Check Tools.
  • Work on special administrative and HR related projects assigned, including posting jobs, scheduling meetings/appointments, coordinating interviews, conducting background and reference checks when needed.
  • Schedule New Employee Orientation
  • Process employee status change forms as needed.

Onboarding Administration:
  • Process employee status change forms as needed.
  • Assist with completion of new hire docs.
  • Maintain and audit Form I-9 completion, filing and storage, adhering to California and Federal compliance laws.

Benefits Administration
  • Notify employees to update demographic information every year.
  • Process all employment verifications requests in a timely manner; verbal and written.
  • Respond to all unemployment claims and complete them within the required timeline.
  • Verify and catalog I-9 documents for new hires and perform annual audits.
  • Support employees with completing employee paperwork and benefit forms when needed.
  • Bachelor's degree or at least 5 plus years' experience working as a HR Generalist or Coordinator.
  • 2 plus years of administrative support experience.
  • Possess a clear understanding and personal commitment to Saint Mary's core principles: Lasallian, Catholic and Liberal Arts Traditions.
  • Must have experience with Enterprise ERP and HRIS/ATS Systems. Comfortable with using new technology.
  • Effective written and verbal communication.
  • Have good attention to detail, and excellent organizational and planning skills.
  • Ability to work independently and with others, and to be proactive.
  • Be customer friendly and hospitable as the face of the department.
  • Proficiency with Google Suite and Microsoft Suite: Word, Excel, Outlook, Power Point, etc.

Preferred Qualifications:
  • Experience working in higher education.
  • Benefits Certification, CPP, CEBS, etc.
  • SHRP-CP/SHRM-SCP or PHR/SPHR a plus.

Inspire. Engage. Transform. We Are Gaels.

At Saint Mary's College of California, we inspire minds, engage with the world, and create opportunities for students to find their lives transformed. With small class sizes and professors who know you by name, the Saint Mary's experience empowers students to thrive—whether you're an undergraduate or a professional looking for the next step in your career. Founded in 1863, the University is proud of our Lasallian heritage and how it fuels teaching and learning in an inclusive and wonderfully diverse community. More than 3,600 Gaels study on our Bay Area campus nestled in the rolling hills of Moraga, just 23 miles east of San Francisco. US News and World Report puts SMC among the top five regional universities in the West. You'll also find Saint Mary's highlighted in the guide Colleges That Change Lives: 40 Schools That Will Change The Way You Think About Colleges—the only Catholic college and the only university in California to make the list.

We are an EEO Employer.

Salary Description $75,000 - $90,000

To apply, visit


We envision a community that goes beyond tolerance of differences to one guided by social justice, cultural competence and engaged citizenship. We know we can reach greater heights of excellence by learning from diverse people.