Responsibilities:

Purchasing:

Manage purchasing for professor and student research projects and ECE 492/493 senior design projects;
Responsible for monthly reconciliation of all purchases made in the department;
Responsible for bi-monthly budget monitoring;
Maintain appropriate filing systems for reconciled records;
Keep the department Chair and Associate Chairs apprised of daily operations concerns; and
Serve as primary liaison with the College Financial Team, Mason Fiscal Services, Travel Office, and GMU Foundation.
Office and Administrative Support:

Provide support for faculty and student administrative needs;
Event planning and catering coordination for departmental events, outreach programs, and research related programs;
Travel coordination and reimbursement for non-GMU persons;
Maintain follow-up process for important and timely issues, and routinely check-in with Travel Office and Accounts Payable on status of requests; and
Attend regular Travel and Purchasing trainings to stay abreast on current university rules and regulations concerning procedures for process of authorizations and reimbursements.
Other Programs Assistance:

Assist with requests for swipe card access;
Coordinate Telecom for the department;
Manage and update ECE's website;
Assist with answering office phone calls; and
Other duties as assigned.
Required Qualifications:

High school diploma or equivalent;
Experience in procurement and processing financial transactions;
Experience creating spreadsheets with Excel;
Experience working independently to accurately achieve on-time objectives;
Experience performing work that requires attention to detail;
Experience working with and/or supporting diverse stakeholders and communicating in a positive, supportive, and collaborative manner;
Demonstrated skill and expertise using Microsoft Office, in particular MS Excel;
Knowledge in analyzing financial data, purchasing, and monitoring expenses;
Management of sensitive and confidential materials related to faculty, staff, and students;
Effective written and oral communication skills;
Excellent attention to detail and organization skills; and
Demonstrated problem-solving and analytical ability.
Preferred Qualifications:

Bachelor's degree in a related field;
Experience working in a higher education setting, particularly with financial responsibilities;
Experience with Mason Finance Gateway, Ellucian Banner, and MicroStrategy;
Experience using Banner, Small Purchase Cards using Works, and purchasing using eVA;
Demonstrated experience using Microsoft Office Suite; experience using MS Teams for collaboration;
Experience with monthly financial reconciliation;
Experience processing journal vouchers;
Experience monitoring budgets;
Knowledge of P-Card and travel expense reimbursement processes; and
Knowledge of accounting, finance, or business management, preferably in higher education.