Associate Vice President, Finance and Operations, Broward College Foundation

Broward College

Willis Holcombe Center, FL

ID: 7249117 (Ref.No. REQ-000042854)
Posted: May 29, 2024

Job Description

Job Profile Summary

Under general direction, this position is responsible for all financial and fiscal management aspects of the Office of Advancement and Broward College Foundation.

Through the Office of Advancement, the College directs and executes front-line fundraising operations for scholarships and support to programs, faculty and capital initiatives. Established as a direct support organization of Broward College, the Broward College Foundation receives and manages all philanthropic gifts that benefit the College. The Foundation makes financial allocations enabling the College to transform lives through education.

Provides leadership and coordination in the investment, business planning, accounting, finance, budgeting and reporting work of the Foundation, including financial IT oversight and strategic planning. Serves as the primary liaison between the Foundation and the College’s financial officers and between the Foundation and its outsourced investment manager and investment consultant. Provides critical financial insight and strategic support to the Executive Director/Vice President for Advancement, to the Foundation Board of Directors and to the Foundation’s Finance and Investment Committee. Works with Office of Advancement colleagues, volunteers and benefactors to provide and facilitate strategy for the philanthropic process. Works in full accordance with GAAP and CASE standards.

  

Minimum Education:

  • Master’s degree  in accounting or finance field; CPA preferred.
  • An equivalent combination of education and experience may be considered.

Minimum Experience/Training:

  • Ten years of progressive experience in financial, treasury, accounting, portfolio investment analysis, policy administration and/or strategic management. Preferred industry experience-not-for profit (endowment experience a plus) or higher education.
  • Proven professional experience in finance, accounting, contracts, budgeting and cost control principles including Generally Accepted Accounting Principles and automated financial reporting systems.
  • Experience in the fund accounting and endowments.
  • Thorough knowledge of financial software, preferred experience with Financial Edge and/or Workday

Essential Functions:

  • Daily - 20%: Directs and supervises all accounting and finance activities in accordance with Generally Accepted Accounting Principles (GAAP) and CASE standards to safeguard assets through the maintenance of appropriate controls.
  • Provides support for the completion of the IRS Form 990. Oversees all account payable/ receivable functions and reconciliation of checking accounts and develops best-practice management and board-level policies and procedures and ensures their execution.
  • Implements financial policies of the Foundation Board. Analyzes the Foundation financial needs, potential revenue sources, and manages cash flow forecasting. Develops responsive management plans. Prepares and directs budgeting and implementation of budgets.
  • Daily 15%: Develops the Foundation yearly budget and prepares monthly financial statements with variance analysis to budget. Coordinates and conducts the year-end audit and prepares subsidiary ledgers and draft of financial statements and associated footnotes to the independent auditors.
  • Daily 5%: Day-to- day responsibility for the administration of the investment portfolio. Serves as the staff liaison to the Finance & Investment Committee (“F&I Committee”) and prepares agendas and meeting minutes. Executes the rebalancing of the portfolio based on recommendations and approvals from the F&I Committee and the Investment Consultant. Completes the subscription documents and limited partnership agreements for investment private managers. Implements and maintains treasury management functions. Manages receipt of and management of charitable trusts.
  • Daily – 20%: Partners with the VP, Advancement and Executive Director Broward College Foundation to develop and implement sound business and internal controls for receipt of cash, securities, credit card transactions, online gifts and receipt of other revenues and assets. Responsible for managing and reporting on the allocation, utilization, and spending of Foundation funds.Liaises with the College’s Chief Financial Officer to track and ensure Foundation funds allocated are spent.
  • Daily - 15%: Serves as key thought leader in developing, implementing and evaluating short and long-term strategic financial objectives. Provides executive management of DSOs and Advancement, with advice on the financial implications of business activities. As key driver of the BCF business model, presents Endowment Spending Policy as part of the annual review of the Investment Policy Statement to the F&I Committee/Board for consideration.
  • Daily - 10%: Presents key proposals and governance level reports to the Board of Directors and responsible committees. Maintains, develops and improves the reporting and monitoring techniques used to communicate the financial status of the DSO to a variety of constituencies. Maintains depth of knowledge in current trends and developments in the higher education and foundation/endowment/support organization field. Builds and maintains relationships with peers within the state and nationally. Develops and coordinates the annual reporting of endowment and investment activity to donors. Responds to inquiries on investment portfolio from internal and external constituents.
  • Other - 10%: Responsible for people management of the area, including recommendation of staffing, hiring, termination and discipline, setting performance standards and evaluating staff, and staff development.
  • Other - 5%: Performs related duties as assigned.

Knowledge, Skills and Abilities:

  • Knowledge of federal and state regulations pertaining to not-for-profit and direct support organization operations and DSO activities.
  • Knowledge of generally accepted accounting practices and the ability to prepare financial reports.
  • Attention to detail and ability to review and test financial reports and analyses. Understanding of the business of fundraising and preparing for and operating a comprehensive fundraising campaign/initiative.
  • Understanding of constituent database systems and industry data standards. Strong analytical capabilities and ability to generate insights from data. Ability to use data to evaluate operations and recommend solutions that create efficiencies and achieve strategic goals.
  • Familiarity with programming languages and data visualization tools relevant to the reporting software used by Advancement and the Foundation in order to effectively lead the advancement support function’s creation and dissemination of effective reports.
  • Understanding of donor-centered stewardship and ability to lead the stewardship function in support of Advancement’s objectives to grow and retain its donor base.
  • Models inclusive excellence through specific actions that support the College’s diversity goals in the recruitment, hiring, and retention of talented and diverse faculty and staff.
  • Broad understanding of the external environment and how it affects academia in general and Broward in particular, including political, legal, environmental, educational, financial and social influences
  • Broad understanding of the structure, operations, human resources and finances of the College and the complexities of their interdependencies
  • Ability to translate College-wide strategies and priorities into strategic and operational plans and policies for own area
  • Ability to understand the impact of own area on the College and to contribute to the development of the College’s strategic plan
  • Proven leadership skills and managerial expertise, and ability to motivate and empower direct and indirect reports to achieve priorities and expectations for own area
  • Ability to forecast and manage budgets and other resource requirements for area of responsibility
  • Ability to partner with others across the College and externally develops strategies and plans to exchange information, collaborate on projects, share resources, etc.
  • Ability to influence others of the benefits/importance of an idea or plan of action and to gain their support or commitment

Competencies

Leadership & Results Orientation

Inspires and generates enthusiasm and commitment for the vision, mission and core values of the College. Promotes employee growth and development through professional, technical, and academic programs and services. Makes effective decisions and produces results through strategic planning and development, implementation and evaluation of programs and policies. Sets goals and priorities that maximize the use of resources available to consistently deliver results; compares work performance and outcomes against standards to achieve quality results; holds self and others accountable for achieving results and achieving a standard of excellence

Teamwork & Collaboration

Promotes quality teams through the effective use of the organization’s performance management system (e.g., establishes performance standards, appraises staff accomplishments using developed standards, and takes action to reward and counsel as appropriate). Embraces and employs the diversity of individuals, cultures, values, ideas and communication styles in the achievement of common goals

Continuous Improvement & Quality Service Orientation

Anticipates, identifies, diagnoses and consults on potential or actual problem areas relating to program implementation and divisional goal achievement. Fosters and environment of respect, dignity, and compassion that affirms and empowers all of its members (students, faculty, staff, outside organizations, others you provide service to) while striving for the highest ethical standards and social responsibility

Innovation and Creativity

Successfully implements creative ideas to move the organization, processes, and systems forward. Introduces new concepts, models, practices and services that serve to improve the Colleges value in the community

Resource Management & Technology

Develops and implements the most emergent technologies for the unit utilizing methods and strategies that create environments that are flexible and responsive to the needs of local and national trends and the College’s mission. Plans, organizes and manages resources to bring about the successful completion of specific project goals and objectives. Ensures the effective use of college resources, implements fiscally sound practices and environmentally sustainable initiatives

Job Title

Associate Vice President, Finance and Operations, Broward College Foundation

  

Position Number

P0074024

    

Job Status

Full time Regular

    

Department

Broward College Foundation

  

Location

Willis Holcombe Center

    

Pay Grade

213

    

Salary

$100,000 - 135,000 (Salary commensurate with education and experience)

  

Work Shift

First Shift

   

Work Schedule

Monday-Friday/weekends/varies

   

Hours Per Week

37.5

   

Posting End Date

Open Until Filled

   

Comments

To be considered for this position, a completed online employment application form along with a cover letter, resume and unofficial transcript are required.

   

Designated Essential Personnel

No

   

FLSA Status

Exempt

   

Position Classification

Administrators

   

Special Instructions to Applicant:

For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to jobs@broward.edu or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.

Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.

**Please note that multiple documents can be uploaded in the “Resume/CV/Transcript/License/Certification” section of the application**

Please refer to link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf. 

Employment is contingent upon successful completion of the required background screening process.

Broward College uses E-Verify to check employee eligibility to work in the United States.  You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.

  

Diversity and Inclusion are a priority at Broward College
Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification.

For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309.

Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at nanders1@broward.edu.

Disclaimer

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.