Facilities Software Administrator

Broward College

Central Campus, FL

ID: 7250378 (Ref.No. REQ-000042028)
Posted: May 31, 2024

Job Description

Job Profile Summary

The Facilities Software Administrator is responsible for the overall operation of ARCHIBUS, the District's CAFM system.
The position will be the primary interface between users (District Facilities, Campus Facilities, Construction, Vendors, Long Range Planning, and Budget) and the product vendor to assist managers at all levels in capitalizing on the data and the capabilities of the Facility Management System.

  

Minimum Education:

  • Bachelor's degree in related field.
  • An equivalent combination of experience and education may be considered.  

Minimum Experience/Training:

  • Six years of directly related experience in the field of work.  

Essential Functions:

  • Daily -40%: Responsible for managing the current college space portfolio in the Computer Aided Facilities Management system. Performs space data validation and updates by conducting filed audits, assisting with space surveys, and utilizing system tools and reporting.
  • Daily -20%: Maintains and updates database of records ensuring accuracy to the Computer Aided Facilities Management system. Perform space attributes and changes to floor plans within the system.
  • Daily -10%: Monitors and updates the room usage, room function, and other required facilities data in the database based on established guidelines.
  • Daily -10%: Assists in the maintenance of accurate campus building evacuation plans.
  • Other, as needed -10%: Provides reports and graphical data to AVP, Facilities Planning & Capital Budgets, and requesting departments.
  • Other, as needed -5%: Stay abreast of changing technology by attending required training and conferences.
  • Other, as needed -5%: Performs related duties as assigned.

Knowledge, Skills and Abilities:

  • In-depth functional knowledge and expertise in area of specialization and general knowledge of related areas in the College
  • Ability to perform complex administrative analysis with limited supervision
  • Strong diagnostic, analytical and problem-solving skills
  • Excellent coordination and communication skills used appropriately influence the decision-making of individuals and groups at all levels in the College
  • Ability to plan and manage own work flow, priorities, and results accomplishments
  • Ability to coordinate large projects involving multiple staff across various disciplines and outside vendors.
  • Requires the ability to present and disseminate data to various levels
  • Requires advanced knowledge of computerized systems and operating environments i.e. Microsoft Office Products and specialized computer systems - AutoCad
  • Ability to interact and effectively communicate with a diverse employee and student population  

Competencies:
Respect for Others
Demonstrates respect for team members and constituents by valuing their contributions toward the goals of the work unit and the College. Maintains professionalism and contributes to a cohesive work environment

Teamwork
Cooperates and collaborates with individuals & groups that support the mission and values of the College

Contributes to an inclusive, respectful, and empowering working environment that welcomes varying perspectives

Flexibility & Adaptability
Adapts approaches as situations in the work environment change. Supports change based on environmental needs, emerging technologies, and system upgrades

Technical Expertise
Effectively applies concepts, theories, methods, tools, techniques, and expertise in area of discipline (i.e. HR, Finance, Student Affairs, etc.)

Continuous Improvement & Learning
Actively develops one's skills and explores opportunities for personal learning and continuous development within the job's functionality and in support of the goals and mission of department, division and the College  

Job Title

Facilities Software Administrator

  

Position Number

P0023383

    

Job Status

Full time Regular

    

Department

Technical Services and Special Projects - Facilities Mgt

  

Location

Central Campus

    

Pay Grade

715

    

Salary

$52,900 - $62,158 (Salary rate commensurate with education and experience)

  

Work Shift

First Shift

   

Work Schedule

Monday-Friday/Weekends/Varies

   

Hours Per Week

40

   

Posting End Date

Open Until Filled

   

Comments

To be considered for this position, a completed online employment application form along with a resume are required.

   

Designated Essential Personnel

Yes

   

FLSA Status

Exempt

   

Position Classification

Professional Technical Staff (PTS)

   

Special Instructions to Applicant:

For positions requiring a degree, the official transcripts are required upon hire. An unofficial copy of the degree/transcript is acceptable during the application process and must be attached to the online application. If unable to attach the documentation, please email document to jobs@broward.edu or fax to 954-201-7612, stating clearly the position name(s) and position number(s) the transcript is to be attached to.

Foreign Transcript: Transcripts issued outside of the United States require a equivalency statement from a certified transcript evaluation service verifying the degree equivalency to that of an accredited institution within the USA. This report must be attached with the application and submitted by the application deadline. All required documentation must be received on or before the job posting end date.

**Please note that multiple documents can be uploaded in the “Resume/CV/Transcript/License/Certification” section of the application**

Please refer to link with the instructions on how to submit an application with multiple documents. https://www.broward.edu/jobs/_docs/tutorial_external_applicant_broward_college.pdf. 

Employment is contingent upon successful completion of the required background screening process.

Broward College uses E-Verify to check employee eligibility to work in the United States.  You will be required to complete an I-9 Form and provide documentation of your identity for employment purposes.

  

Diversity and Inclusion are a priority at Broward College
Broward College is an equal opportunity employer and strongly encourages applications from eligible veterans and spouses of veterans, underrepresented groups, including minorities, women, and persons with disabilities. The College does not discriminate on the basis of age, color, disability, gender identity, genetic information, national origin, race, religion, sexual orientation or any other legally protected classification.

For inquiries regarding Title IX and the college’s non-discrimination policies, contact the Vice President for Talent and Culture at 954-201-7449, Broward College, 6400 NW 6th Way, Fort Lauderdale, FL 33309.

Applicants needing a reasonable accommodation with the application process, please contact the Talent and Culture Department at nanders1@broward.edu.

Disclaimer

The intent of this description is to illustrate the types of duties and responsibilities that will be required of positions given this title and should not be interpreted of describe all the specific duties and responsibilities that may be required in any particular position. Directly related education/experience beyond the minimum stated may be substituted where appropriate at the discretion of the Appointing Authority. Broward College reserves the right to revise or change job duties, job hours, and responsibilities.