Senior Admin. Coordinator

Harvard Medical School

Boston, MA

ID: 7255795 (Ref.No. hh-66053BR)
Posted: June 18, 2024

Job Description

Position Description
We seek an organized, detail-oriented Senior Administrative Coordinator, to provide advanced
administrative support and coordination for Professor George Church. Dr. Church’s research focuses on new technologies for genomic & proteomic measurement, synthesis, and modeling of biomedical & ecological systems, particularly personal genomics and biofuels. They have developed next-generation sequencing methods to analyze the output of combinatorial selections as well as comprehensive gene- environment-trait data for affordable personalized medicine. Through his Harvard lab, Church has co- founded around 50 biotech companies.

Senior Administrative Coordinator:
  • Serve as the primary point of contact and field inquiries for the Church Lab to prioritize meetings and events for Principal Investigator Dr. Church. Includes acting as a liaison with donors and the Harvard University Development Office. Will need to handle complex and confidential information with discretion. Makes travel arrangements when necessary.
  • Manage, track, and triage media requests (including filming, interviews, remote lectures, podcasts, and book reviews). Liaise with both Harvard and Wyss Media Communications teams for media requests.
  • As a point of contact, works closely, collaboratively, and often with the entire lab of over 80 lab members, the Genetics business office, Wyss Institute, and other Harvard offices to ensure University, State, and Government compliance.
  • Serve as the lab HR manager, including application screening, onboarding, supervision, and management-level liaison with other university offices. Meets regularly with the Department Head to discuss personnel and participates in the oversite of program and research goals. Maintain frequent communication with various Harvard department programs (e.g., BBS, MCB, Biophysics, etc.) concerning the educational prerequisites for PhD students.
  • Onboard new lab personnel and working with the Lab Operations Manager, coordinate wet bench and desk assignments at the NRB.
  • Work with the Lab Operations Manager to offboard lab personnel.
  • Serve as an intermediary between Dr. Church and the Synthetic Biology Platform Lead for personnel oversight between two locations of Church Lab members.
  • Collaborates with subject matters experts to ensure academic and university compliance for relevant lab members (e.g. graduate students, postdocs, rotation students, visiting graduate students).
  • Serve as a liaison between Dr. Church, the Harvard Office of Technology Development, and the Office of Academic Integrity, to coordinate outside activities, material transfer agreements, and conflicts of interest. Works with Harvard Use of Name Department for any promotional materials and public posting related to Dr. Church’s affiliations, talks, and outside activities.
  • Coordinate with the Genetics Department and Wyss Institute Grants Managers on requested grant materials including Letters of Support and any supplemental grant materials, biosketches.
  • Oversees and reconciles the Church Lab P-card purchases.
  • Works closely with the Senior Grant Manager to review, approve, and coordinate any travel and conference requests lab-wide.
  • Meets regularly with the Senior Grant Manager and Dr. Church to assess lab personnel and project needs.
  • Maintains mailing lists; and lab meeting calendars; disseminates twice-weekly meeting announcements and reminders of upcoming deadlines and presentations.
  • Maintains updating all Church Lab websites with relevant material including publications, podcasts, interviews, presentations/talks, current and past lab members.
  • Coordinate reference letters from Dr. Church for current and former lab members.
  • Other Duties as necessary.
Basic Qualifications
4 or more years of experience. Higher education may count toward experience.
Additional Qualifications and Skills
BA degree strongly preferred.
Additional Information
The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Commitment to Equity, Diversity, Inclusion, and Belonging
We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values
EEO Statement
We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.

Harvard Medical School strives to cultivate an environment that promotes inclusiveness and collaboration among students, faculty and staff and to create new avenues for discussion that will advance our shared mission to improve the health of people throughout the world.