Job Description Summary:

To perform various technical accounting activities as assigned and provide assistance to other members of the Business Services team as required.
Job Description:

Description of Duties and Tasks ​

Assists staff, students and vendors with accounting related issues.

Works with sponsorship letters and purchase orders that are received via fax, interoffice, email or mail.

Prepares the employee voucher, exemption and waiver reports.

Promptly processes the employee vouchers.

Gathers data to develop, verify and edit various accounting reports.

Prepares, analyzes, and compiles worksheets, balances, and accounts.

Processes billings for sponsors, auxiliary accounts, and verifies sponsor agreements, waivers, and exemptions.

Researches banking or billing transactions for accuracy utilizing on-line resources to resolve discrepancies.

Performs reconciliation activities by monitoring accounts, preparing and processing journal entries to clear reconciling items.

Audits invoices for accuracy.

Serves as a liaison with vendors, internal and external business partners, and other stakeholders.

Researches inquiries about invoices, general ledger entries, or other matters.

Assists with audits and special projects as required.

Participates in closing the books on a monthly and annual basis.

Scans, e-files, and retrieves documents in the records management system.

May train other staff members and test accounting software.

Assists with Treasury-related tasks and provides cash position updates.

Processes transactions from various funding sources using file uploads into Colleague, Workday, and other repositories.

Coordinates and executes financial transactions and activities, such as bill payment, invoicing, payroll, etc.

Liaises with and responds to inquiries from business partners, customers, or other stakeholders.

Assist with the audit process by providing information and data as requested.

Performs other duties as assigned.

Knowledge ​

General accounting processes, procedures, and standards.

Spreadsheet software applications.

Basic auditing processes and procedures.

Skills ​

Maintaining an established work schedule.

Interacting with diverse stakeholders using effective interpersonal and verbal communications skills.

Maintaining confidentiality of work-related information and materials.

Analytical, planning, organizational, and time management skills.

Ability to work independently or as part of a team in a fast-paced environment.

Establishing and maintaining effective working relationships.

Uses critical thinking skills to resolve problems and identify workable solutions.

Flexibility to adapt to new deadlines, changing schedules, priorities, and unpredictable events.

Technology Skills ​

Use a variety of spreadsheet, word processing, database, and presentation software.

Use automated financial systems.

Required Work Experience

Two (2) years related work experience.

Required Education

High School Diploma

Preferred Education ​

Associate degree or higher in Accounting or Business with accounting coursework.