Administrative Assistant 2 - School of Public Health
Job ID: 287768
Location: Summerville Campus
Full/Part Time: Full Time
Regular/Temporary:
*

About Us
Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.
Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.
The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.
Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653..
Location
Augusta University
Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912
Our Summerville Campus: 2500 Walton Way, Augusta, GA 30904
College/Department Information
The Augusta University School of Public Health was established in 2023 to address Georgia's distinct public health challenges through exceptional education, innovative research, and collaborative community engagement. We are leveraging the strengths of Georgia's only public academic medical center, combining public health expertise with clinical knowledge to train future public health leaders. Our school is comprised of three academic departments: Biostatistics, Epidemiology & Data Science, Community & Behavioral Health Sciences, and Health Management, Economics & Policy. We offer a variety of degree programs, from specialized master's options to doctoral programs that create the next generation of public health researchers. Our research mission is critical to our long-term impact; we strongly emphasize scholarly productivity through peer-reviewed publications, scientific presentations, and grant-funded projects. Annually, we attract more than $6M in extramural funding.
Job Summary
Performs complex administrative work involving considerable internal and external contacts, non-routine tasks, access to confidential information and administration of department policies and procedures. Judgement and initiative are frequently exercised by answering verbal and written communications and interpreting departmental policies, rules and regulations. Supports management for the School of Public Health.
Responsibilities
The duties include, but are not limited to:
EXECUTIVE LEVEL SUPPORT: Provide executive level support to the School of Public Health that includes scheduling, making arrangements for meetings and conferences, reserving rooms, food service, travel and housing for internal and external contacts.
POLICIES & PROCEDURES: Handles and resolves complex issues independently and in a timely manner. Assist in the development of policies and procedures for the divisions/departments and is responsible for interpretation and explanation.
P-CARD: Ability to procure a p-card and manage responsibilities of owning and utilizing a p-card properly.
DEPARTMENTAL POINT OF CONTACT: Serve as liaison between department and institutional contacts as well as outside institutions and the general public.
CORRESPONDENCE AND REPORTS: Prepare written correspondence and reports, create agendas, design and develop meetings presentations as needed.
PROCUREMENT: Order supplies using the PeopleSoft financials requisition/procurement system.
OFFICE SUPPORT: Answer phones and great visitors to the office as needed.
PREPARE DOCUMENTS: Prepare travel documents, IDRs and check requests for assigned faculty and staff.
OTHER: Perform other related duties as assigned.
Required Qualifications
Associate degree from an accredited college or university in a related field and a minimum of three years of progressively responsible experience in administrative support positions.
OR
High school diploma/GED from a recognized State or Federal accrediting organization and seven years progressively responsible experience in administrative support positions.
Preferred Qualifications
Bachelor's degree from an accredited college or university in business administration or related field.
Previous experience providing administrative support at the executive level.
Knowledge, Skills, & Abilities
Proficient in Microsoft Office and other computer software/databases.
SKILLS
Excellent interpersonal, written, and verbal communication skills.
Detail-oriented with strong organizational, prioritization and multi-tasking skills, and social media skills.
ABILITIES
Ability to maintain confidentiality.
Ability to work independently with only general supervision.
Detail oriented with the ability to prioritize tasks.
Ability to complete work and meet deadlines.
Shift/Salary/Benefits
Shift: Days; Monday - Friday
Salary Range: $17.88-$21.92 per hour.
Pay Band: B5
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position.
Recruitment Period: Until Filled.
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!
Conditions of Employment
All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.
If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.
Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.
For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.
All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.
Credit Check
This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.
Other Information
This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."
Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.
Equal Employment Opportunity
Augusta University is proud to be an equal opportunity employer, welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.
How To Apply
Consider applying with us today!
https://www.augusta.edu/hr/jobs/ Search for Job ID: 287768.
Select University Faculty & Staff > External Applicants if you are a candidate from outside the university.
Select University Faculty & Staff > Internal Applicants if you are a current university employee.
If you need further assistance, please contact us at 706-721-9365.
To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=287768&PostingSeq=1
jeid-5ea8339c99ea8b4780db3ec93100a445