Administrative Assistant - Human Resources
Department: Human Resources
Location: Oklahoma City, OK
Position Overview & Responsibilities
The OMRF Human Resources department plays a vital role in supporting the foundation's mission by fostering a positive, inclusive, and high-performing workplace. The HR team provides strategic and administrative support across all areas of the employee experience from recruitment and onboarding to employee relations and benefits. The OMRF is seeking an Administrative Assistant that will contribute to these efforts by ensuring smooth day-to-day operations and providing exceptional administrative support to the HR team. Responsibilities include, but are not limited to:

• Provide general administrative support to the HR team, including answering phones, greeting visitors, responding to inquiries, and maintaining organized files.
• Schedule and manage meetings, trainings, and the department calendar, while monitoring deadlines and notifying the team as needed.
• Process budgets, invoices, and payments in coordination with OMRF Accounting, and manage employee reimbursements (moving, tuition, candidate, and recruitment expenses).
• Coordinate travel and accommodations for visitors, candidates, and staff, including hotel, transportation, and recruiter travel.
• Support onboarding and HR recordkeeping, including affiliate records, employment verifications, I-9 documentation, and HRIS/data entry.
• Order, track, and maintain office and HR supplies, departmental swag, event materials, and other resources.
• Plan and support special events for the department, including lunches, trainings, and employee recognition events.
• Assist with badge issuance/reactivation, notary services, and other HR logistics as needed.
• Perform additional duties as assigned to ensure the smooth operation of the HR department.

Minimum Qualifications

• High school diploma, GED, or equivalent, plus 2 years of administrative support experience or a combination of relevant experience and education.
• Excellent organizational, communication, and computer skills (MS Office required).
• Ability to always maintain strict confidentiality.
• Professional, people-focused, personable, dependable, flexible, adaptable, and highly attentive to detail.
• Demonstrated initiative, basic problem-solving, and prioritization skills.
• Ability to produce high-quality work while multitasking and managing frequent interruptions.
• Capable of working independently and collaboratively with a diverse group of people, personalities, and cultures.

Preferred Qualifications

• Some college credit in a relevant business or psychology curriculum preferred.
• Four years of prior administrative support experience in biomedical research, university, or non-profit setting preferred.
• Human Resources experience, particularly with HRIS systems, is a plus.

Work Hours

• Typically, Monday through Friday, 8:30AM-5:00PM.

OMRF Overview
Founded in 1946, the Oklahoma Medical Research Foundation (OMRF) is among the nation's oldest, most respected independent, nonprofit biomedical research institutes. OMRF is dedicated to understanding and developing more effective treatments for human diseases, focusing on critical research areas such as Alzheimer's disease, cancer, lupus, multiple sclerosis, and cardiovascular disease. OMRF follows an innovative cross-disciplinary approach to medical research and ranks among the nation's leaders in patents per scientist.
Located in Oklahoma City, a city that offers a dynamic and flourishing downtown area, with low cost of living, short commute times and a diversified economy, OMRF has been voted one of the Top Workplaces since the inception of the award. This achievement has been accomplished thanks to OMRF individuals who share a unified understanding that our excellence can only be fully realized with a collective commitment to our mission, ". . . so that more may live longer, healthier lives." Successful candidates will demonstrate commitment to this mission.
OMRF Benefits
We offer competitive salaries and comprehensive benefits to full-time employees including medical, dental, and vision insurance, minimum 8% company retirement contribution, vacation and sick leave, and paid holidays. All employees have access to our onsite cafe, free onsite fitness center with access to personal trainer, free parking and much more! Relocation assistance available for those located 50 miles outside of Oklahoma City metro. Learn more about our benefits here.
OMRF is an Equal Opportunity Employer.
To apply, visit https://omrf.hrmdirect.com/employment/job-opening.php?req=3563318&req_loc=1108075&&#job

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