Position Information
The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has also been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UT San Antonio Today or on X, Instagram, Facebook, YouTube or LinkedIn.

Salary Range: $44,000 - $46,000 annualized, commensurate with education, experience, and qualifications.

Job Type: Full Time

Posting Close Date: Applications will be accepted through 11:59 PM CDT on the listed close date. At the discretion of the hiring department, this posting may close once a sufficient number of qualified applications have been received.

Required Application Materials:

• Resume is required
• Cover Letter is preferred

Job Details
Job Summary

The Senior Administrative Associate provides high-level support to executives or departments managing complex tasks to ensure efficient office operations using significant independent judgement. This role includes a variety of tasks such as administrative, financial, and coordination, and provides administrative support to staff and/or faculty. In this position, the incumbent will adhere to established policies and procedures to complete the tasks.

Core Responsibilities

Manage and oversee the daily operations to ensure the department or college runs efficiently by optimizing workflows, improving processes, and coordinating with university stokeholds to achieve departmental/college goals using initiative and independent judgement.
Provides support for human resources related tasks involving recruitment, onboarding, and ensures a smooth integration process for new employees. Adheres to deadlines set forth by university stakeholders.
Communicates clearly and ensures all team members are kept informed by relaying messages, updates, and important information.
Supports departmental/college projects by assisting management with timelines, tracking progress, ensures projects align with the main goals.
Serves as a lead and coordinates the work of other administrative and support staff. Provides guidance and ensures duties are performed correctly and assists with administrative issues as they arise.
Support budget preparation by gathering and compiling information for budget planning. Organize financial records and data sets for budget reporting.
Maintain and update departmental calendars, meeting schedules, and appointments. Communicate any changes promptly to avoid conflicts or confusion.
Provide administrative support, which includes drafting correspondence, preparing reports, and performing quality control, such as proofreading and editing documents.
Performs other duties as assigned.
Required Qualifications

High school graduate or GED.
Five (5) years of related work experience.
At the department’s discretion, a Bachelor’s degree may be substituted for five (4) years of experience
This position requires the ability to maintain the security and integrity of UT San Antonio and its infrastructure.
Working Conditions

Office Environment.
Workdays, areas, and work hours may vary based on the needs of the department.
Physical Demands

Sedentary work; sitting most of the time. Jobs are sedentary; if walking and standing are required, only occasionally. Sedentary: Up to 10lbs - Ability to exert up to 10 pounds of force to lift, carry, push, pull or otherwise move objects
This position will work primarily on Main and Downtown campus. Travel and parking expenses are the employee’s responsibility.

This position is contingent upon a successful background check. Verification of a valid driver’s license and Motor Vehicle Record (MVR) may be completed as applicable. Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination.