Job Summary
The Administrative Assistant II provides administrative support to the Office of Administration and Economic Development to assist department leadership in achieving operational goals. Responsibilities include managing daily office functions, coordinating calendars and travel, preparing correspondence and records, processing financial and personnel transactions, coordinating meetings and events, and supporting departmental compliance and inventory activities. Serves as a departmental liaison and provides backup support to the Executive Assistant.

The annual salary for this position ranges from $54,000–$58,299. The final offer will be based on the candidate’s experience, qualifications, and overall fit for the role.
Essential Duties and Responsibilities
Oversee daily office operations, serve as the point of contact for internal and external stakeholders, and manage incoming communications, including phone calls, visitors, and mail.
Provide administrative support to the business unit, including coordinating and managing travel arrangements for the Vice President, ensuring policy compliance and accurate preparation of itineraries and reimbursement documentation.
Provide shared administrative support for the Assistant Vice President of Auxiliary Enterprise, Chief Sustainability Officer, and Chief Compliance Officer, including meeting coordination, documentation management, and travel scheduling in alignment with university policies.
Assist the Executive Assistant with business unit operations, including coordination of meetings and events, scheduling, catering, accommodations, and speaker support to ensure efficient and effective execution.
Review and process financial transactions, including ProCard reconciliations, invoices, and inventory-related transactions, ensuring compliance with university guidelines and procedures.
Serve as departmental timekeeper, ensuring accurate time entry, approvals, and compliance with payroll guidelines.
Maintain departmental records and files, including Real Estate Property Records, ensuring accuracy, accessibility, and compliance with retention requirements.
Support departmental inventory and compliance initiatives, including AED maintenance, UT System-wide Equipment Renewal, and Allied Health Medical Professional Liability tracking.
Represent the department in CASIM Space Surveys and the State Employee Charitable Campaign (SECC), coordinating submissions and maintaining required documentation.
Performs other duties assigned.
Minimum Qualifications
High school diploma or equivalent.
Four (4) years of experience providing secretarial or administrative support in increasingly demanding positions.
Preferred Qualifications
Bachelor’s degree in Communication, General Studies, or Business.
Experience with department budgets.
Experience processing basic financial transactions.
Experience with PeopleSoft. Experience with University of Texas at Arlington policies and procedures.
Knowledge, Skills and Abilities
Ability to utilize Microsoft Office Suite.
Knowledge of standard office practices and procedures.
Ability to maintain accurate records.
Skilled in written and oral communication skills.
Ability to independently resolve routine and complex problems and make decisions.
Ability to draft, read and comprehend a variety of correspondence.
Ability to manage time effectively and prioritize work.
Skilled in preparing clear and concise reports, correspondence, and other written materials.
Skilled in conflict resolution, using tact, discretion, initiative, and independent judgment within established guidelines.
Skilled in researching, compiling, and summarizing a variety of informational, financial, and statistical data and materials.
Skilled in applying logical thinking to solve problems or accomplish tasks.
Understanding, interpreting, and communicating complicated policies, procedures, and protocols.