Director of Enrollment Management Systems and Slate Captain
Hiring Department
The University of Texas Permian Basin welcomes applications for the position of Director of Enrollment Management Systems and Slate Captain

Salary Range
$95,000.00 depending on qualifications
Essential Functions
The Director of Enrollment Management Systems and Slate Captain provides functional leadership for Enrollment Management systems, Slate CRM governance, system optimization, data integrity, reporting, process design, user support, and continued system expansion in support of the University's enrollment goals. This position serves as the lead functional administrator and primary technical expert for Technolutions Slate CRM and works closely with Undergraduate Admissions, Undergraduate Recruiting, Dual Credit, the Welcome Center, Graduate Admissions, Communications and Marketing, the Registrar's Office, Information Technology, Student Affairs, and other campus partners. The position supervises assigned staff directly or indirectly, provides leadership over assigned cost-center responsibilities, and coordinates approved vendor and service-provider work related to Slate and Enrollment Management systems. The role strengthens enrollment operations by improving system use, documentation, access governance, reporting, and cross-functional processes while distinguishing Slate functional ownership from institution-wide IT architecture or final admissions policy authority.
Slate Administration and Technical Support
1. Serve as the lead functional administrator, primary technical expert, and Slate Captain for Technolutions Slate CRM.
2. Maintain comprehensive knowledge of Slate structures, tables, forms, data integrity practices, security, user profiles, access levels, and data flow across processes and units.
3. Train users and provide technical and functional support for local and baseline Slate processes.
4. Write and test SQL-supported Slate processes, analyze technical and functional issues, respond to ad hoc information requests, and develop written procedures for system processes.
5. Serve as the primary functional contact for SQL-supported Slate process design and related enrollment systems workflows.
6. Coordinate with outside vendors and system partners, including Common Application, ApplyTexas, CRM systems, Smartsheet, and other partners, to support approved configurations, vendor file processes, data exchange, and critical Enrollment Management workflows.
7. Design, configure, test, and implement Slate tools that support recruitment, application management, yield, communication, and enrollment operations.
Enrollment Systems Management and Optimization
8. Provide leadership for Enrollment Management systems, Slate projects, system governance, process design, and system optimization.
9. Oversee and document current and proposed operational processes that support data integrity for Slate, admissions applications, vendor files, Banner-related enrollment processes, and related Enrollment Management workflows in collaboration with the appropriate system owners.
10. Create, test, and maintain data imports and exports, including Common Application, ApplyTexas, Encoura, College Board, EAB, data sharing agreements with ISD and transfer partners, and other vendor files.
11. Work with users to monitor, integrate, automate, and troubleshoot Slate data transfers and develop operational reporting.
12. Build and maintain Slate-hosted applications, forms, portals, and related tools to support import, mapping, review, communication, reporting, and enrollment data processes.
13. Regularly assess Slate and related Enrollment Management systems and make strategic and operational improvement recommendations to Enrollment Management leadership.
14. Develop and maintain a roadmap for continued Slate expansion, optimization, training, documentation, and system adoption.
Data Integrity, Reporting, and Documentation
15. Maintain data integrity by developing, scheduling, and performing regular data audits, cleanup projects, and quality-control reviews.
16. Respond to ad hoc information requests related to Slate, admissions, recruitment, enrollment operations, and enrollment system processes.
17. Develop and maintain written procedures for Slate processes, reporting, data transfers, access governance, user support, and system workflows.
18. Prepare reports, data summaries, dashboards, and system documentation to support Enrollment Management operations, leadership review, process improvement, and data-informed decisions.
Slate Governance and System Access
19. Develop and maintain a Slate governance structure that supports information security, appropriate system access, consistent practices, and functional accountability within Enrollment Management.
20. Develop and maintain system access governance for Slate users and related Enrollment Management systems in alignment with institutional security expectations.
21. Co-manage internal and external Slate user accounts, roles, permissions, and access reviews in support of governance and security.
Project Leadership and Cross Departmental Coordination
22. Lead project management and planning related to Slate implementation, optimization, continued expansion, training, documentation, and process improvement.
23. Develop project timelines, evaluate project effectiveness, and help create the annual Enrollment Management systems and technology timeline.
24. Serve on the Enrollment Management Leadership Team and represent Slate and Enrollment Management systems needs in leadership discussions.
25. Serve as the primary Enrollment Management liaison with Information Technology, Institutional Effectiveness, Academic Affairs, Finance, and other departments for business needs related to Slate and related enrollment systems.
26. Lead or participate in cross-departmental projects related to Slate, Enrollment Management systems, admissions operations, system-enabled student services, and related process improvements.
27. Provide support to Enrollment Management and Student Affairs leadership on changes and innovations that improve student services and enrollment operations.
Staff Supervision, Training, User Support, and Cost-Center Leadership
28. Supervise directly and indirectly assigned staff responsible for Enrollment Management systems, including Slate, by assigning work, setting expectations, monitoring work quality, providing guidance, and supporting performance feedback through established University processes.
29. Coordinate and provide timely staff and user training for effective Slate use, reporting, documentation, access governance, and consistent process execution.
30. Serve as a Slate resource for users across the University, including Communications and Marketing, Information Technology, Academic Advising, Alumni Engagement, Student Engagement, Athletics, Dual Credit, and other units using or affected by Slate processes.
31. Coordinate with approved vendors and contracted service providers related to Slate or Enrollment Management systems, support implementation of approved service scopes, and route procurement, contract approval, or budget approval matters through established University channels.
32. Provide leadership over assigned cost-center responsibilities by monitoring system-related needs, supporting budget planning information, tracking approved expenditures, and escalating final budget decisions through established University channels.
33. Perform other related duties as assigned by the immediate supervisor. The job description is not a complete list of all responsibilities and duties performed by employees.
Required Qualifications
1. Master's degree from an accredited college or university.
2. Three (3) years of experience with Technolutions Slate CRM or comparable higher education CRM administration.
3. Experience managing or supervising full-time staff, including assigning work, monitoring performance or work quality, and providing training or guidance.
4. Experience supporting enrollment systems, admissions operations, student information systems, data imports and exports, reporting, or system process improvement.
5. Experience developing documentation, procedures, training materials, reports, or process workflows for system users.
Preferred Qualifications
1. Five (5) years of related work experience with Slate or other higher education admissions systems and software.
2. Experience working in college admissions, enrollment operations, or enrollment systems in a leadership position.
3. Experience with HTML, SQL, Slate query tools, portals, forms, rules, communications, or related technical configuration.
4. Experience with PeopleSoft Student Information System, Banner, or comparable student information systems.
5. Proficiency with Microsoft Office applications, including Outlook, Word, and Excel.
6. Experience using reporting tools, dashboards, or data visualization tools to analyze, summarize, or present enrollment data.
7. Experience coordinating vendor files, CRM integrations, application imports, or data sharing processes involving Common Application, ApplyTexas, Encoura, College Board, EAB, or similar partners.
Additional Information
Required Application Materials
1. Cover Letter
2. Resume
3. List of References
4. Transcripts (Preferred)
5. Letters of Recommendation (Preferred)
Conditions of Employment
1. The job description is not a complete list of all responsibilities and duties performed by employees. Employees may perform other related duties as assigned by their immediate supervisor.
2. Employment is subject to an introductory period to monitor employee performance.
3. Once hired, the prospective employee must present documentation within three (3) days of the hire date to establish their identity and employment eligibility as required by Immigration and Customs Enforcement (ICE). Applicants must be able to show proof of eligibility to work in the United States by time of hire. UTPB participates in e-Verify.
4. Employees must be able and willing to travel and perform duties away from campus as necessary and must be able to operate a licensed motor vehicle, have access to a dependable motor vehicle, and possess a valid state driver's license. Must have and maintain a satisfactory driver's record.
5. Employment is contingent upon a successful background check.
6. UT Permian Basin is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
Schedule
Generally, the normal work hours for the university are Monday through Thursday, 7:30 - 5:30 pm; Friday, 8:00 am - 12:00 pm with a one-hour lunch. The individual holding this position may need to be available early morning, evening, and on weekends to meet the needs of the department. Hours worked may differ with some departments.
Standard Working Conditions
1. Able to lift various materials up to 25 pounds on an occasional basis.
2. Able to bend, crouch, and reach continuously.
3. Physically able remain seated, frequently to continuously.
4. Able to remain standing up to 15% of the time.
5. Possesses dexterity abilities required to perform job duties including extensive keyboard work, operating office equipment, performing filing, and other job-related responsibilities that include extensive wrist and hand movement.
6. Standard working conditions may differ depending on department and occupation

University Benefits
1. UT Permian Basin offers an excellent compensation package including heath, retirement, & fringe benefits for eligible employees.
2. Coverage includes medical, prescriptions, life insurance, AD&D, and matching retirement provided by UTPB.
3. You may also be eligible to add dental, vision, family coverage, & flex-spending accounts, additional retirement, and a few other coverages as options too.
4. Fringe benefits include tuition reimbursement (after one year of service), wellness breaks, employee assistant program (EAP), and meal deals, among other perks and discounts!
5. Our benefits package, along with an ample leave policy, make for a great total compensation package.

About the University
The University of Texas Permian Basin is located in Odessa, Texas. It was authorized by the Texas Legislature in 1969 and founded in 1973. The Permian Basin is one of the fastest-growing, culturally vibrant, economically invigorated regions of the country - full of industry, culture, and wide-open spaces. At the academic heart of this area sits The University of Texas Permian Basin - which every year, delivers smart, savvy leaders across the U.S.
As a regional, comprehensive institution, The University of Texas Permian Basin serves a diverse community of students from the region, the state, and beyond. Through excellence in student-centered teaching, learning, research, and public service, the University cultivates engaged citizens and impacts lives while advancing the technology and public interests of West Texas.
Our vision is that the University of Texas Permian Basin will be an innovative, responsive university that thinks large and lives local. We will lead in advancing education, research, economic competitiveness, and cultural enrichment.
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Thank you for your consideration in today's job market. We look forward to connecting with you more in the future.
To apply, visit https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=10&JobOpeningId=15789&PostingSeq=1&SiteId=1&languageCd=ENG&FOCUS=Applicant
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