Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 12,000 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today.  Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office.  Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect.  These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Augusta University 

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

 

 

Our mission in the Human Resources Division of Augusta University is to serve as a strategic resource for making Augusta University a top-tier university that is a destination of choice for education, health care, discovery, creativity and innovation.  We enable and enhance the effectiveness of the organization by delivering reliable and creative HR services and solutions that support our customers and advance the university mission, vision and values.  We provide HR expertise, strategic and timely support, creative and competent advice, meaningful and courteous service, and efficient and reliable processes. 

The Business Operations Specialist provides operational, fiscal, and administrative support to the Office of the Vice President for Human Resources. The position serves as a key operational partner to the Vice President and supports the effective coordination of HR business operations, strategic initiatives, projects, financial activities, executive scheduling, and office priorities.
Working independently and with discretion, the Business Operations Specialist coordinates competing priorities, monitors budgets and expenditures, manages executive-level scheduling and logistics, tracks projects and deliverables, and facilitates communication and follow-up across Human Resources and the university. The position serves as a primary point of coordination for matters directed to the Office of the Vice President and exercises judgment in determining appropriate routing, response, prioritization, and escalation.
The position regularly handles sensitive and confidential information and interacts with executive leadership, faculty, staff, HR professionals, university departments, and external stakeholders. The Business Operations Specialist is expected to provide exceptional customer-centered service while supporting the mission, vision, values, and strategic priorities of Augusta University and Human Resources.

The responsibilities include, but are not limited to: 

Business Operations & Executive Office Coordination
Coordinate the day-to-day business and administrative operations of the Office of the Vice President for Human Resources. Serve as a key operational partner to the VP and HR leadership team to support HR's strategic priorities and effective delivery of services. Independently organize and prioritize workflow, coordinate activities and deadlines, identify operational needs, and resolve routine business and administrative issues within established authority. Facilitate coordination between the VP's office, HR functional areas, university leadership, and other internal and external stakeholders.
Budget & Financial Administration
Coordinate and monitor assigned HR operating, personnel, supply, and travel budgets. Track expenditures and available balances, reconcile transactions, prepare budget reports and projections, identify discrepancies or potential funding concerns, and coordinate appropriate corrective action.  Review expenditures and transactions for completeness, appropriate funding, and compliance with university requirements. Provide budget information and recommendations to the VP to support resource planning and decision-making.
Project & Strategic Initiative Coordination
Coordinate HR projects, strategic initiatives, and special assignments on behalf of the VP. Develop and maintain project schedules, track milestones, deliverables, decisions, and action items, and follow up with responsible parties to ensure commitments and deadlines are met. Identify risks, delays, or unresolved matters and determine when escalation to the VP or other HR leadership is appropriate. Prepare reports, presentations, executive summaries, correspondence, and other materials supporting HR initiatives.
Executive Calendar & Priority Management
Manage the VP's complex calendar and associated business priorities. Exercise judgment in evaluating meeting requests, resolving scheduling conflicts, determining relative urgency and priority, coordinating with senior university officials and external stakeholders, and ensuring the VP is appropriately prepared for meetings and commitments. Anticipate scheduling and logistical needs and adjust priorities in response to changing organizational demands.
HR Office Coordination & Issue Triage
Serve as a primary point of coordination for inquiries directed to the Office of the Vice President for Human Resources. Assess the nature, urgency, confidentiality, and appropriate disposition of requests and independently determine whether matters should be routed to an HR functional area or elevated to the VP. Coordinate responses and follow-up to promote timely resolution and high-quality customer service. Handle sensitive and confidential information with appropriate discretion.

Bachelor's degree from an accredited college or university in Business Administration or a related discipline & 1 year administrative and/or management experience

OR

Associate's degree from an accredited college or university and 2 years of relevant experience

OR

High School diploma, GED or equivalent from a recognized State or Federal accrediting organization and 3 years administrative and fiscal management experience

 

 

 

Bachelor's degree from an accredited college or university and two years of administrative management or office management experience. 

Experience in a complex research university with an academic medical center. 

Experience in the University System of Georgia and/or HR in state government.

ABILITIES
Highly organized with the ability to prioritize tasks and manage time effectively.

Strong attention to detail and ability to maintain confidentiality.
KNOWLEDGE
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with HRIS systems.
SKILLS
Excellent written and verbal communication skills.

Professional demeanor with strong interpersonal and customer service skills.

Shift: Days/M-F (work outside of normal business hours will likely be required of an employee in an exempt level position)
Pay Grade: B10

Salary minimum: $52,500.00 
Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position
Recruitment Period: Until Filled
Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.
Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.
Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

This position will require the acquisition of a P-Card and/or handle cash, credit or other sensitive information and will require a satisfactory Consumer Credit check as a condition of employment.

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

Consider applying with us today!

Applicants are encouraged to tailor their resumes to the position of interest by clearly highlighting relevant work experience and skills gained from previous employment. Resumes should reflect how your background aligns with the qualifications and responsibilities of the role.

https://www.augusta.edu/hr/jobs/

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

 

If you need further assistance, please contact us at 706-721-9365