Position Description

Responsibilities:

• Operations Management and Process Development
• Design long-term operational strategies
• Identify, create and implement procedures that will improve day-to-day operations
• Manage administrative infrastructure of organization, ensuring meetings and processes are streamlined
• Establish and implement systems that support proposal preparation, review and assist ED with submission, including developing budgets and justifications, supporting documentation, and required institutional information
• Implement systems for preparation of grant and programmatic reports and analysis

Programming:

• Oversees the implementation, management and evaluation of all current BSCP programs such as conferences/workshops/symposia.
• Works directly with the team in the recruitment of students and faculty for biennial conference (~1,000 participants; 250 speakers/advisors); annual workshops (~350 participants); annual symposium (~350 participants); biennial career development series; and the identification and recruitment of mentors, advisors, speakers, panelists and planning committee members. Identify and determine topics/subjects, select meeting sites, negotiate contracts, set agenda, and evaluate programs
• Provide support to ED in developing, producing, implementing and managing new programs and activities
• Supervise BSCP Program Manager and temporary staff, and oversee the management of interns and volunteers
• Manage BSCP Educational Relief Fund and Lap Top Fund

Leadership Support and Partnership Relations:

• Support the ED in managing and implementing key activities in support of organizational growth and sustainability
• Work with ED to develop internal and external partner relationships, and curate and lead partner-specific programs related to strategic
• projects, initiatives and priorities
• Reconcile programmatic expenses and ensure final invoices are accounted for and in alignment with standards set by the BSCP audit/finance
• committee and BSCP auditor

Basic Qualifications

• Bachelor’s degree or equivalent work experience required.
• Minimum of 5 years relevant work experience.

Additional Qualifications and Skills

• Excellent verbal, interpersonal and written communication skills
• Ability to handle shifting priorities and manage multiple activities simultaneously with keen attention to detail
• Demonstrated success in launching, implementing or improving systems or operating procedures
• Demonstrated experience in project and/or program management
• Strong interest in internal operations, enabling the success of others and problem solving
• High level of independent judgement, initiative, accountability and flexibility
• Demonstrated experience working effectively across teams and with a wide range of stakeholders
• Ability to direct and motivate staff
• Seeking a candidate with strong interest in diversity, equity & inclusion and STEM education

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.