Position Description

The primary responsibility of this position is to assist the Principal Investigator (PI) in any and all administrative tasks and to support the daily running of a laboratory of 25+ researchers. The responsibilities of this position are highly variable depending on the needs of the PI and lab, but will include: the timely submission of Grants and Progress Reports; the timely submission of manuscripts to scientific journals; maintenance of the PI's Animal Protocols; coordination of the PI's extensive travel/ meeting commitments and reimbursements; assistance in the drafting of out-going correspondence (e.g. letters of recommendation, etc); serving as principal administrative liaison with other Harvard departments; maintenance of the PI's website and curriculum vitae (CV) as well as other Harvard Faculty and NIH-driven biographical and administrative data; coordinating meetings and lab functions; attending weekly Lab Meetings and maintaining the Lab Meeting schedule; the indoctrination of newly arrived Lab Members (accommodations, training, etc); coordinating travel arrangements and reimbursements for Lab Members; and assisting in the timely submission of Fellow and Graduate Student Fellowships.
 

Basic Qualifications

Three or more years of related experience. Education beyond high school may count toward experience.
 

Additional Qualifications and Skills

• Experience with the submission of NIH grants and scientific manuscripts preferred; candidates should have a strong command of spoken and Written English; editorial skills are a preferred asset.
• Candidates should be well organized and detail-oriented with strong interpersonal skills and a general interest in working with different people of diverse backgrounds.
• On occasion, the administrative assistant handles information of a confidential nature and careful discretion is a must.

Additional Information

The health of our workforce is a priority for Harvard University. With that in mind, we strongly encourage all employees to be up-to-date on CDC-recommended vaccines.

Please note that we are currently conducting a majority of interviews and onboarding remotely and virtually. We appreciate your understanding.

The Harvard Medical School is not able to provide visa sponsorship for this position.

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Commitment to Equity, Diversity, Inclusion, and Belonging

We are committed to cultivating an inclusive workplace culture of faculty, staff, and students with diverse backgrounds, styles, abilities, and motivations. We appreciate and leverage the capabilities, insights, and ideas of all individuals. Harvard Medical School Mission and Community Values

https://hms.harvard.edu/about-hms/campus-culture/mission-community-values-diversity-statement

EEO Statement

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, gender identity, sexual orientation, pregnancy and pregnancy-related conditions, or any other characteristic protected by law.