Summary
The Division of Public Safety and Security (DPSS) Department of Michigan Medicine Security seeks an Administrative Assistant Senior. Reporting to the Administrative Specialist, your duties may include confidential administrative duties requiring the ability to exercise discretion and independent judgment. You will schedule and maintain calendar appointments and meetings; prepare correspondence, memoranda, reports, and triage phone calls; track projects and ensure completion of action items; maintain confidential files and drafts; edit and proofread reports.

We are a full-service Security Department responsible for providing safety and security to all areas of our community. Michigan Medicine Security is dedicated to maintaining and promoting a safe and secure environment for our diverse community. Our officers and staff pledge to care for, assist, and serve our patients, visitors, faculty, staff, and students with integrity and professionalism.

This position is located at Michigan Medicine Security, located at 1500 E. Medical Center Dr. Med Inn Building and your typical schedule will be Monday-Friday, 8 a.m. to 4:30 p.m.

Why Work at Michigan?
Being part of something greater, of serving a larger mission of discovery and care that's the heart of what drives people to work at Michigan. In some way, great or small, every person here helps to advance this world-class institution. It's adding a purpose to your profession. Work at Michigan and become a victor for the greater good.

Benefits at the University of Michigan
The University of Michigan offers a comprehensive benefits package to help you stay well, protect yourself and your family and plan for a secure future. Benefits include:

Generous time off
A retirement plan that provides two-for-one matching contributions with immediate vesting
Many choices for comprehensive health insurance
Life insurance
Long-term disability coverage
Flexible spending accounts for healthcare and dependent care expenses
Tuition Support Program
Responsibilities*
Schedule and maintain calendars of appointments and meetings
Take meeting minutes (including some DPSS committees), and track tasks
Provide primary support for the administrative specialist and other Michigan Medicine staff
Prepare correspondence
Proof and review staff correspondence, newsletters, and briefings for content and format
Handle travel, meeting and conference logistics
Complete and process travel reimbursements and other transactional duties
Set up interviews and complete interview packets for hiring managers.
Maintain office supplies
Other responsibilities as assigned
Required Qualifications*
High school diploma or GED
At least 4 years of progressively responsible administrative support experience
Experience listening and communicating confidentially and collaboratively with leadership, senior administrators, and internal and external community members
Demonstrated experience managing multiple projects and deadlines
Demonstrated experience supporting multiple members of leadership
Proficiency with MS Office (Outlook, Word, Excel, and PowerPoint) and Google suite (documents and calendars).
You have previous experience anticipating support needs and working in a confidential environment
Additional Information
All members of the Division of Public Safety and Security (DPSS) are considered Campus Security Authorities (CSAs) under The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act.

As such, you are required to report Clery reportable offenses that come to your attention. DPSS employees are required to complete Clery Compliance Training within the first 14 days of employment and annually thereafter.