Staff Accountant

Ball State University

Muncie, IN

ID: 7229832 (Ref.No. BSU42040)
Posted: March 18, 2024
Application Deadline: Open Until Filled

Job Description

Provide accurate and timely financial information for a diversity of users; maintain the integrity of the university's financial records; perform bank and general ledger reconciliations; update the university chart of accounts; provide training and assist in developing training materials to use in formal and non-formal training environments; and provide outreach to departments to improve processes and implement best practices. Assist with tax reporting, and with retiree health and life calculations and reporting. Work with international students to help obtain ITIN for tax filing.

Ball State University is seeking a Staff Accountant to join our team in the Controller’s Office. The university offers excellent benefits and generous time off.

The position offers a great opportunity to learn and be challenged by the University’s financial reporting and finance systems. Working with a team and reporting directly to the Associate Controller, you will be exposed to a variety of accounting and operational processes across campus.

Job Function:

Minimum Education:

Bachelor's degree in accounting or related financial field from an accredited institution by date of appointment.

Minimum Experience:

Preferred Experience:

Financial accounting, fund accounting, or audit experience; experience in university or fund accounting.

Duties and Responsibilities:

Prepare bank and general ledger reconciliations; research reconciling items; determine effect on accounts; initiate corrections/transactions; communicate with various university departments and external entities to gain information and resolve discrepancies.
Perform tax duties, including reviewing, reconciling, and preparing documents for Indiana Sales, Food & Beverage, and County Innkeepers taxes monthly filing; work with the Tax Manager in compiling data for the annual IRS 990-T as well as on payroll tax compliance issues; review tax withholdings monthly, quarterly, and annually for compliance with state and federal tax deposit filing; assist international students to obtain an Individual Taxpayer Identification Number (ITIN); and stay abreast of changes to payroll and tax policies and procedures.
Provide support and assistance in gathering information and completing analysis for the Retiree Health and Life Insurance Plans and their related trust investments.
Perform other related duties as assigned.
Provide support in the preparation of the university annual financial report; analyze accounting activity; generate reports from the Banner system; prepare supporting schedules; assist in financial report reviews.
Prepare annual financial and federal reports for WIPB-TV and WBST-FM; ensure financial data is presented in accordance with the most current generally accepted accounting principles and meets Governmental Accounting Standards Board (GASB) presentation requirements; review reporting completed by other Accountant; work with station personnel and auditors.
Prepare bi-annual financial reporting for Burris and Indiana Academy as required by the Indiana Department of Education; remain current on reporting requirements; update accounting crosswalk as necessary; review reporting completed by other Accountant; work with school personnel and IDOE.
Complete various annual financial surveys required by the university; review survey request detail; interpret year-end financial information and create supporting documents; create and update survey procedures; review surveys completed by other Accountant.
Provide support in the training of university personnel in the proper preparation and recording of accounting transactions to ensure accurate financial and tax reporting, and use of the Banner systems; assist university personnel in the review of financial data in Banner systems; assist in preparation and development of training materials and website FAQs.
Review requests for new and updated foapal (chart) elements and Accounts Receivable detail codes; enter fund, organization, account, program and activity codes into the Banner finance system; maintain awareness of impact to chart of accounts and financial reporting; maintain master chart of accounts spreadsheet.
Perform other duties including overseeing unclaimed property, tango, and completing an analysis of data for special projects using advanced Excel skills.
Organize and perform updates to the policies and procedures in the Controller's Office.
Cross-train on duties performed by Accountant and Financial Analyst; and on certain duties performed by the Fixed Asset Accountant and Financial Reporting and Systems Analyst, to maintain efficient office operations.
Complete accounting month-end close process.

At Ball State University, we recognize inclusive excellence as an integral endeavor to fulfill our University’s mission and our strategic plan. We recruit, support, and retain a diverse population of students, faculty, and staff. We encourage and reward diversity of thought. We promote a work environment that encourages and rewards innovation and creativity. We pledge to keep Inclusive Excellence at the highest level of institutional importance and as a foundation in all that we strive to do. Our over-arching goal for Inclusive Excellence is to adopt a university-wide Inclusive Excellence approach to academic, administrative support, and service functions of the university. We believe Inclusive Excellence must be infused in every step we take.

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